GOUDHURST PARISH COUNCIL
Local Government for Goudhurst, Kilndown and Curtisden Green
MINUTES OF A MEETING OF GOUDHURST PARISH COUNCIL
at The Jessel Room, Goudhurst Parish Hall on Monday 10 September 2018 at 7.30 pm
PRESENT: Councillors Antony Harris (Chairman), Mrs Angela Broom, David Boniface, Philip Kirkby, Susan Newsam, Guy Sutton and Stephen Wickham.
County Cllr Seán Holden for item 196/18.
Borough Cllrs Edmund Hastie and Barry Noakes from 8.50 pm having been at a Town Hall meeting.
APOLOGIES FOR ABSENCE
192/18 were accepted from Cllrs Alan Foster, Chris Ditton and Mrs Caroline Richards (all on holiday).
DISCLOSURES OF INTEREST
193/18 The Chairman reminded Members of their responsibility for any Disclosures of Interest on Agenda items for this meeting and for any changes to their Register of Interests.
MINUTES OF THE LAST MEETING
194/18 It was resolved that the Minutes of the meeting held on 13 August 2018, copies of which had been previously distributed to Members, be signed by the Chairman as a correct record.
QUESTIONS FROM THE PRESS AND THE PUBLIC
195/18 There were none.
REPORTS FROM COUNTY AND BOROUGH COUNCILLORS
196/18 County Cllr Seán Holden briefed Council on a number of matters including his keenness to support our Traffic Regulation Orders (TROs) as he is a member of a working group at KKC on HGV problems. He is also a member of the County Enterprise & Development Strategy Group. He is aware that George Chandler, KCC Regeneration Projects Manager, is involved with further Broadband improvement matters including this part of Kent. He touched on more Budget cuts at County and Borough levels, some of the cost implications from the proposed new Town Hall at Tunbridge Wells and the plans for changes to recycling in the Borough.
197/18 Cllr Hastie reported that TWBC will introduce for April 2019 a brown bin charge of £52 per brown bin per household. He also reported that he has received £1,000 in sponsorship pledges for his charity bike ride this year which he hopes to complete in the next few weeks. The funds will be split between Goudhurst and Lamberhurst with the Goudhurst funds going towards a defibrillator.
The Chairman of the Amenities Committee presented the Minutes of a Committee meeting held on 24 July 2018:
198/18 Chequer Field Transfer of the Title. Following Minute 120/18. It was noted that there has been no further progress on finalising the transfer from TWBC to Goudhurst Parish Council although Council’s legal adviser is in correspondence with TWBC.
199/18 The Glebe Field lease. Following Minute 154/18, it was noted that our legal adviser has informed Council that the Diocese has signed the lease agreement. The lease, being longer than 7 years, is now with the Land Registry for registration.
200/18 The Friends of Goudhurst Village Green (FGVG). Following Minute 155/18. The Chairman of the Amenities Committee reported that Council is in touch with the FGVG and there will be a meeting of the proposed Working Group in early October 2018 once key people are back from holidays.
201/18 Play Area in Back Lane. Following Minute 156/18. It was noted that Chairman Amenities Committee intends to hold the first meeting of a working group on 17 September to plan the refurbishment of this facility.
202/18 Kilndown Fishing Club. Following Minute 157/18. It was noted that the Clerk has paid the first year insurance premium.
203/18 Goudhurst in Bloom 2018. Minute 160/18. It was noted that the prize giving event attended by more than 30 participants was a great success. Thanks were recorded for the good work put in by Cllr Mrs Angela Broom and Mrs Gill Wallis-Hosken.
204/18 Goudhurst Pond De-Silting. Minutes 279/17 and 391/17. Chairman Amenities Committee reported that the silt has now been spread on farm land as planned and there will be a small charge to Council for this.
205/17 Defibrillators. Following Minutes 096/18, 041/18 and 006/18. Council has received a written quote from the Community Heartbeat Trust (CHT) of £1,570 for one new G5 defibrillator and a stainless steel cabinet lock box. It was agreed that this one will be established at Goudhurst & Kilndown CE Primary School with the enthusiastic approval of the Head Teacher. It was noted that Borough Cllr Edmund Hastie will contribute to the cost through his annual fund raising bike ride. Some funds were raised by a collection at the 2018 Goudhurst Fete and the Dynamos Youth Football Club will also be making a contribution. Meanwhile it was agreed that the old defib from the Star & Eagle car park wall, a model called the ‘G3‘ which is beyond repair, should be returned to the CHT as a trade in to reduce the cost of the new model. It was noted that the cost had been approved by Council Minute 041/18 of 14 May 2018.
206/18 Pull-Up Banner. This will be used at Parish Councils events. It is being designed and produced by Michael Bennett. It was resolved to agree expenditure of £248.00.
HIGHWAYS & FOOTPATHS COMMITTEE
The Chairman of the Highways & Footpaths Committee presented the Minutes of a meeting of this committee (attached) held on 28 August 2018:
207/18 Footpaths – PROW. It was noted that action has been taken on required maintenance for WC40 and WC50 at Riseden, as well as WC43 north and west of Smugley. WC20 by Wagtail Farm has been reported to KCC as the property owner has not cut back as requested. Maintenance tasks required on WC57, 57A, 58 and 60 in the A21 area have been passed to KCC as they are beyond Parish Council capabilities.
208/18 Footways. Bollard in Goudhurst High Street. The broken bollard on the north side of the High St by the Pharmacy has been replaced by Kent Highways.
209/18 The Reclassification of the A262. Following Council Minute 177/18. The Technical Report by Socium regarding the reclassification of the A262 to a B class road has been agreed by this Committee. Council’s consultant Mr Paul Lulham will check the Parish Council’s accompanying letter to KCC before the Clerk submits the application. A copy of the application and the Technical Report will be sent to County Cllr Seán Holden.
210/18 Traffic Regulation Order (TRO) relating to HGVs: Minute 178/18. It was noted that for HGV traffic between Tunbridge Wells and Ashford it is clear that the A228 and M20 is a better route than on the A262 through Goudhurst and Sissinghurst. The routing of more local HGV traffic is problematic; routing via Hawkhurst is not feasible. Chairman H&F Committee will seek advice from our consultant on this aspect.
211/18 Highways Matters relating to the Goudhurst Parish Neighbourhood Development Plan (NDP). The H&F Committee meeting briefly reviewed the draft sections 11 (Traffic) and 12 (Projects). Members considered the text of the documents to be very good with only relatively minor adjustments required. It was agreed to recommend to Council that Mr Wood will take back to the NDP Steering Committee the addition of a reference to the proposed downgrading of the A262 along the lines of “Goudhurst Parish Council is working with KCC to find new solutions to the problems caused by traffic in the High Street at Goudhurst.”
212/18 Liaison Meeting with Kent Highways Tunbridge Wells Area Manager. It was agreed that the Clerk will follow up to identify suitable dates for such a meeting.
213/18 BBC Southeast News: It was noted that Cllr Mrs Susan Newsam had done very well to obtain from BBC South East News a copy of interviews relating to Goudhurst traffic issues held with County Cllr Seán Holden as well as certain Goudhurst residents.
214/18 A21: Application to reduce the speed limit on A21: It was noted that a meeting had been held on 22 August 2018 at Kilndown with a representative of Highways England, local residents from the affected A21 area and Goudhurst Parish Councillors. Council awaits a follow up response from Highways England.
215/18 Goudhurst name signs with the Kent Invicta emblem: It was noted that The Clerk has obtained from Kent Highways information on the best people to contact to get such signs made. Goudhurst Parish Council is to take the cost of the signs but Kent Highways will install them on their budget. The Clerk will report further.
216/18 EV Charge Points: Following Minute 181/18. Cllr Mrs Newsam reported that the preferred site for the charge points in central Goudhurst is not feasible due to the cost of laying on an extra power supply by UK Power Networks (estimated at £63,000). However a suitable power supply is more readily available in the Hope Mill area. The cost of that would be £5,800 plus a provisional estimate of £1,700 to establish the vehicle power points. It was resolved to approve this expenditure. It was noted that Tesla has already provided the vehicle power point equipment which is in Council’s possession.
217/18 The Speed Indicator Device (SID): Following Council Minute 180/18. The equipment was inaugurated on 06 July 2018 and is being moved from time to time between the 3 poles. Local residents are talking positively about it. Downloaded data is making interesting reading.
218/18 North Road signs adjacent to Goudhurst Tennis Club. It was noted that the Clerk has received information from Kent Highways on what can and can not be done with regard to the pedestrian warning road signs. Chairman H&F Committee has agreed with the Brandfold Tennis Club management that they will take 50% of the cost with Goudhurst Parish Council also taking 50%.
219/18 Fire hydrant survey: Cllr Foster reported that Kent Fire & Rescue Service has virtually completed the remedial work. There is no further action for Council to take.
220/18 Hop Pickers’ Line: The next meeting will be held on Tuesday 25 September at St Mary’s Church, Goudhurst. 10.30 am start.
221/18 Hop Pickers’ Line information panels. It was noted that one of the printed versions of the information panels relating to Goudhurst has been installed on the rear of the notice board on the Plain. Another will be introduced at a site to be confirmed in the Hope Mill area.
222/18 Horsmonden Nostalgia Group. Cllr Mrs Newsam reported that this Group will be holding a “Nostalgia Day” on Saturday, 06 October, 2018. The Hop Picker’s Line Heritage Group will be attending and the aim is to raise knowledge and interest in the project among residents of Horsmonden. It was agreed that Cllr Mrs Newsam will take the spare Goudhurst printed Information Panel to the event and display it on its easel in order to raise interest and inform visitors at the event.
223/18 Public Transport: It was noted that Chairman H&F Committee had responded on behalf of the Parish Council to the KCC Rural Transport Big Consultation on rural bus services. Highways & Footpaths Committee proposed feeder bus services from/to Kilndown and Lamberhurst centered on a hub at Goudhurst connecting with the established bus routes to Tunbridge Wells, Cranbrook, Maidstone etc.
224/18 Mirror at the junction of Cranbrook Road/Chequers Road. It was resolved that Council has no objection if Kent Highways wish to remove the mirror for operational reasons. However Council might wish later to consider an application to Highways to place the mirror elsewhere in the Parish.
POLICE & NEIGHBOURHOOD WATCH
225/18 CCTV. Following Minute 182/18. The Chairman of the Police & Neighbourhood Watch Committee reported that he is following up with the contractor whose performance, Council noted, has been poor in rectifying various faults.
Council noted the following Decisions from TWBC published in August 2018:
18/00508 Agricultural Building Twyssenden Farm Priors Heath Goudhurst
Part demolition and conversion pf part of a redundant rural building into a dwelling with provision of a wildflower meadow and scheme for landscaping and biodiversity enhancements
18/00644 Royal Oak Garage London Road Flimwell
Clearing and levelling of existing unused ground and creation of a new earth bund and parking for vehicles
18/01872 Manor House High Street Goudhurst
Listed Building Consent: To investigate and carry out essential roof repairs (to prevent ingress of rainwater) including any necessary attention to chimney stacks valley and parapet gutters
18/01902 Dunwurkin Rogers Rough Road Kilndown
Demolition of existing double garage and erection of new double garage with ancillary accommodation on first floor with front and rear dormers in roof slope
18/02028 Home Farm Bedgebury Road Goudhurst
Listed Building Consent: Reconfiguration, change of use and extension of redundant farm buildings and 4 no. dwellings, to form 5 no. dwellings and associated garaging
18/02032 Etchinghill Farmyard Gore Lane Goudhurst
Conversion of building from use for storage of vehicles (Class B* of Schedule of Use Classes Order) to a dwelling and demolition of redundant buildings
18/02069 Rose Villa North Road Goudhurst
Two-storey rear extension and associated works including replacement garage door, porch and alterations to fenestration including new windows to each side elevation (Part retrospective – resubmission of 16/06324/FUL)
18/02082 Mount House Ranters Lane Goudhurst
Amendments to approved scheme 17/01505/FUL and17/01506/LBC. Amendments include gable end on approved rear extension and increase in length; replacement of approved rear porch with extension; additional roof lights on extension and external door on outbuilding lean-to porch.
18/02083 Mount House Ranters Lane Goudhurst
Listed Building Consent: Amendments to approved scheme 17/01505/FUL and17/01506/LBC. Amendments include gable end on approved rear extension and increase in length; replacement of approved rear porch with extension; additional roof lights on extension and external door on outbuilding lean-to porch.
18/02127 Springwood Fisheries Rosemary Lane Flimwell
Construction of a new log cabin to provide additional short term holiday family letting accommodation
227/18 APPLICATIONS considered by the Parish Council Planning Committee in August 2018 with representations here approved by Council:
18/02375Rosamonde Lurkins Rise Goudhurst
Demolition of existing dwelling and outbuildings and erection of 2no. dwellings
This proposal is an appropriate scheme and will have no adverse effect on the AONB or the location.
18/02154 12 Lurkins Rise Goudhurst
Erection of a two storey side extension, rear extension and front porch
This proposal will have no adverse effect on the AONB or the location. Officers should consider if any volumetric limitations might apply.
18/02434 Brandfold Cottage North Road Goudhurst
Erection of a two storey rear extension and single storey side extension
Due to the topography of the site, the impact of this proposal on the AONB and the locality will be limited. Goudhurst Parish Council believes that officers should ensure that the proposed volume increase complies with policy.
18/02445 Blackberry Cottage Rogers Rough Road Kilndown
Change of use from agricultural to residential for the erection of an outdoor swimming pool
Since all the proposed works are at/below ground level with minimal impact on the ONB and the locality, Goudhurst Parish Council is content that approval is granted.
18/02490Fahrenhurst Blind Lane Goudhurst
Proposed replacement of existing porch with a new, replace existing paved area and install external staircase to detached garage to allow access to room over
Goudhurst Parish Council believes that the replacement porch will be an improvement and that the other proposals will have very limited impact on the AONB and the locality.
18/02510 Shernfold Farmhouse Church Road Kilndown
Proposed replacement of timber windows and corner posts to farmhouse
Subject to the views of the conservation officer, Goudhurst Parish Council is content that this application is approved
18/02511 Shernfold Farmhouse Church Road Kilndown
LBC: Proposed replacement of timber windows and corner posts to farmhouse
Subject to the views of the conservation officer, Goudhurst Parish Council is content that this application is approved
18/02528 Brandfold Terrace Cottage North Road Goudhurst
Minor Material Amendment in relation to planning permission 17/01251/FULL (Replacement of existing dwelling (alternative to 14/504374)). Changes to approved drawings: re-location of front door; rearrangement of internal living/bedroom spaces and lower ground floor storage area; alterations to fenestration; addition of external staircases; increase in height of retaining wall; minor change to position of garage/store. Provision of mitigation and enhancement survey for biodiversity and protected species (condition 9)
Since virtually all the alterations are internal or superficial, their impact on the locality and the AONB will be neutral. The additional external steps will have an acceptable impact. Goudhurst Parish Council is content that approval is granted.
Reconsideration of a Representation sent to TWBC on 27 July 2018;
18/02026 The Barn Flimwell House Farm Flimwell
Change of use to mixed use of micro-brewery including tap room
Goudhurst Parish Council (GPC) supports the proposal to establish a micro-brewery providing the Use Class is restricted to B1 only.
However, GPC objects to any change of use to B2 due to potential noise, smells and disturbances resulting from potential other than micro-brewery and tap room activities bearing in mind that the location is in a residential area and the AONB. There is also the possibility of unacceptable levels of extra traffic in the lane and parking.
In the event that B2 is granted, this should be for micro-brewery use only. GPC believes that granting an A4 use would be inappropriate in this setting for the reasons stated above.
NEIGHBOURHOOD DEVELOPMENT PLAN
228/18 Goudhurst Parish NDP Steering Committee. Following Minute 185/18. Cllr Antony Harris reported on a good review meeting at Kilndown Village Hall on 21 August. The NDP team had nearly finished writing the draft Plan. The Parish Council will be asked to officially agree that draft at the Council meeting on 08 October 2018. It will then go to print to be delivered to all dwellings in the Parish for a 6 week consultation period.
GENERAL DATA PROTECTION REGULATIONS (GDPR)
229/18 The Clerk reported that he is making some progress, albeit slow, to meet the requirements following the visit by our Data Protection Officer in July 2018.
230/18 Policy relating to Chequer Field. It was resolved to adopt the proposed Policy relating to the use of Chequer Field.
231/18 The Chairman briefed Council on his preliminary informal discussions with the Clerk about Council recruiting an Assistant Clerk to assist with increased workload. In the longer term the Assistant could gradually take over more roles as the present Clerk reduces his contracted hours.
232/18 It was resolved unanimously that the following payments be made:
D/D TWBC NNDR Balcombes Hill toilets £102.00
D/D Southern Electric Chequer Field Pavilion energy £91.80
4447 AVB Farnfield Clerk’s Pay & expenses Aug £2,667.58
4448 HM Revenue & Customs Clerk PAYE & NI Aug 18 £920.89
4449 Grounds Care & General Services Grounds maintenance St Mary’s Aug £2,383.20
4450 Capel Groundcare Chequer Field etc grounds maint Aug £1,139.86
4451 John Fermor Landscapes Christ Church & Quarry Pond maint Aug £1,080.00
4452 Pearsons Landscapes The Pond & Plain grounds maint Aug £111.60
4453 Tenterden Twilight Toilet Block cleaning Aug £585.16
4454 Microshade Business Consult Citrix Inv 10996 £61.14
4455 PCC Goudhurst St Mary’s Children’s Chapel room hire £12.60
4456 Iden Signs Village Green safety sign £54.00
4457 Kilndown Parish Hall Hall hire Highways meeting £16.00
4458 Kilndown Parish Hall Hall hire NDP meeting £32.00
4459 KG Plumbing Ltd Chequer Field pavilion Aug 18 £774.00
4460 Kent Assoc Local Councils Clerk Annual Clerk’s conference £72.00
4461 Kent Assoc Local Councils Cllr Foster Dynamic Cllr course £72.60
4462 HP Inc UK (reimburse Clerk) Printer cartridges £65.41
4463 Chata Hygiene Toilet block sanitary services £19.76
4464 Hurstway Construction Goudhurst Pond white post maint £264.00
4465 Mead Sport & Leisure Kilndown Fishing Club insurance £252.00
D/D Veolia Environmental Services Burial Grounds bin Aug 18 £144.54
D/D NatWest Bank charges £160.00
233/18 Receipts in August 2018
Burial Board £915.00
NatWest Business Reserve interest £0,63
CCLA dividend £16.86
234/18 Bank reconciliation. Resolved to accept the Clerk’s explanation of the reconciliation of accounts to the end of August 2018 and noted that Council’s cash book balance was:
Nat West Current a/c £6,983.97
Nat West Business Reserve £15,170.36
CCLA Public Sector Deposit Fund £20.290.27
235/18 Council’s Financial reserves. The Clerk presented a paper to explain that his forecast of Council’s reserves will be approximately £46,500 at mid-April 2019 before the 1st half of the Precept for April to September 2019 is received.
It was however noted that, with pending expenditure commitments under consideration, Council is now at the bottom end of prudent Parish reserves prior to the 2019/20 precept.
NEXT PARISH COUNCIL MEETING
236/18 08 October 2018. Jessel Room, Goudhurst Parish Hall at 7.30 pm.
ITEMS FOR INFORMATION
The Meeting closed at 9.40 pm.
Anthony Farnfield, Clerk
These Minutes are subject to approval at the next meeting of Council
These Minutes are subject to approval at the next meeting of Council