Goudhurst, Kent. A Wealden hill village

Council News October

GOUDHURST PARISH COUNCIL
Local Government for Goudhurst, Kilndown and Curtisden Green

MINUTES OF A MEETING OF GOUDHURST PARISH COUNCIL

at The Jessel Room, Goudhurst Parish Hall on Monday 08 October 2018 at 7.30 pm

PRESENT:  Councillors Antony Harris (Chairman), Alan Foster, David Boniface, Chris Ditton, Philip Kirkby, Susan Newsam, Barry Noakes, Caroline Richards, Guy Sutton and Stephen Wickham.   

County Cllr Seán Holden for item 240/18.  Mr Lorne Mitchell for item 239/18.  Mr Craig Broom for item 254/18.

APOLOGIES FOR ABSENCE  

236/18 were accepted from Cllr Mrs Angela Broom (unwell).      

DISCLOSURES OF INTEREST

237/18 The Chairman reminded Members of their responsibility for any Disclosures of Interest on Agenda items for this meeting and for any changes to their Register of Interests. 

MINUTES OF THE LAST MEETING

238/18 It was resolved that the Minutes of the meeting held on 10 September 2018, copies of which had been previously distributed to Members, be signed by the Chairman as a correct record.

QUESTIONS AND STATEMENTS FROM THE PRESS AND THE PUBLIC

239/18   Mr Lorne Mitchell spoke on broadband matters relating to Goudhurst Parish.  The picture is confused.  CallFlow Solutions appear not to be accepting any further subscribers nor do they plan to expand their services here.  It is unclear what BT/Openreach plans are. They are asking unaffordable sums (c. £6,000 per household) to provide fibre to such areas as Priors Heath. Some residents in other parts of the Parish (such as North Road, Summerhill and Colliers Green) are involved in voucher schemes that may or may not go ahead.  In the meantime, anyone in this Parish who lives more than 1 km from a cabinet will continue to receive a rather poor service that is not likely to improve soon without additional funding.  Mr Mitchell is keeping in contact with a key officer at KCC who deals with Broadband matters across Kent and plans to update the Parish Council on further options before by the end of 2018. Other options for the future will in time open up including terrestrial phone-based systems. It is certainly a priority for our Parish particularly its more rural parts.

REPORTS FROM COUNTY AND BOROUGH COUNCILLORS

240/18 County Cllr Seán Holden briefed Council on a number of matters including the KCC Revenue Support Grant from Government being cut from £1.5 billion to £900 million.  KCC is increasingly becoming a Commissioning Authority; that is they will be putting some of their functions out to contract to seek best value rather than keeping them in house.  The ‘Big Conversation’ survey on rural transport issues which is not only about bus services has had a good response.  Cllr Holden is keeping a continuing eye on the school bus pass situation.

241/18 Borough Cllr Edmund Hastie reported by e-mail that he is ready to pass to Council the £600 that he has raised for the Defibrillator project.

AMENITIES COMMITTEE

The Chairman of the Amenities Committee reported:

242/18 The Village Green (the top Glebe field) Grounds Maintenance:

a. Due to the need to contain costs, it was resolved not to further reduce the height of the Village Green hedge from the north east gate to the first gate in the Vicarage drive.  However, our contractor will remove the 2018 growth only with the tractor mounted flail.  This project will be reconsidered in 2019/20 as part of the ‘open up the views’ project.

b. It was resolved not to spread level and re-seed the worst areas of the Glebe Field with 10 tonnes top soil in this budget year.  However this task will be reviewed in the Spring of 2019.

c. It was resolved not to rotavate, level, dragmat and re-seed with grass a larger area of the Glebe. However this could be a project to be reassessed in the future.

d. It was resolved to approve a verbal quote of £700 (£100 per load) to remove the large pile of grass cuttings at the eastern end of the Glebe together with miscellaneous hedge cuttings.  

e. It was noted that, with the agreement of St Mary’s PCC, the tall laurel hedge between the children’s play area in Back Lane and the Burial Grounds will be reduced by 50% during the annual Churchyard clean up day on 13 October.

243/18 Children’s Play Area in Back Lane.  Members considered the notes from the Play Area Working Group meeting held on 17 September 2018: 

a. It was resolved to repair some existing equipment (multi-unit, picnic bench, suspended logs) to a level which meets safety standards. A contractor has already been appointed. The climbing frame needs no maintenance at present.

b. It was resolved to remove condemned equipment including the spring bird and spring cow.  Two swing sets have already been removed.

c. Council noted that the working group proposes to meet to discuss fund raising to purchase a new but moveable swing set.

d. Council noted that the working group will not meet with our proposed project manager until plans can be progressed. 

It was noted that the project to construct a new play area may not be able to progress until any possible Church Room redevelopment plans are confirmed.

244/18 Kilndown Fishing Club.  Cllr Chris Ditton reported that the Fishing Club at the Quarry Pond is again up and running.  The Parish Council has insurance in place, rules and regulations have been revised, application forms for membership are being circulated to past members and local people. 

It was noted that The Fishing Club information is now on the Kilndown Village Hall website and new notices with contact details are about to be placed by the pond.

HIGHWAYS & FOOTPATHS COMMITTEE

The Chairman of the Highways & Footpaths Committee reported verbally.:

245/18 The Reclassification of the A262.  Following Council Minute 209/18.  It was noted that the Clerk will be sending the Parish Council application for the reclassification to KCC imminently together with the Technical Report by Socium (October 2018).  Copies will go to County Cllr Seán Holden as well as Cranbrook & Sissinghurst Parish Council and Biddenden Parish Council. 

246/18 Liaison Meeting with Kent Highways Tunbridge Wells Area Manager.  It was noted that the meeting will be held on 23 October 2018 at 10.30 am in the Jessel Room.

247/18 A21: Application to reduce the speed limit on A21:  Members expressed the view and noted that the response from Highways England following the meeting held on 22 August 2018 at Kilndown was disappointing.    

248/19 The Speed Indicator Device (SID):  Following Council Minute 217/18.   It was noted that this appears to be having a positive on traffic speeds and local residents have expressed support and interest. 

249/18 EV Charge Points:  Following Minute 216/18.  Cllr Mrs Newsam presented a detailed brief for Council.  A number of options were considered all of which were deemed unaffordable in this 2018/19 financial year.  However Members agreed in principle that Goudhurst should continue to work towards establishing a charge point in the Parish.  The first one should be as close as possible to the centre of Goudhurst Village as possible.  It was resolved that:

a. A further request should be made to TWBC to support the Parish Council’s request to central government for grant funding (HMG will not deal with Parish Councils).  

b. Council will investigate whether Goudhurst Parish Hall could be a suitable site to establish a charge point since the building may already have an appropriate energy supply.  

250/18 The Speed Indicator Device (SID):  Following Council Minute 217/18.   In was noted that such feedback as we have received is positive.  It is evident that it is causing traffic to slow down.   

YOUTH COMMITTEE 

251/18 Goudhurst Dynamos Juniors FC: Fees for the use of Chequer Field.   It was resolved to charge the Dynamos £850.00 for their use of Chequer Field for 2018/19.  

PLANNING COMMITTEE   

Council noted the following Decisions from TWBC published in September 2018:  

252/18 DECISIONS

18/02059 The Vine High Street Goudhurst

Listed Building Consent – Alterations to front garden levels, erection of retaining wall, fencing on North elevation and hop poles and posts on the perimeter linked with festoon timed lighting (Retrospective)

Application withdrawn

18/02154 12 Lurkins Rise Goudhurst

Erection of a two-storey side extension, rear extension and front porch

Granted permission

18/02375 Rosamonde Lurkins Rise Goudhurst

Demolition of existing dwelling and outbuildings and erection of 2 no dwellings

Granted permission

18/02490 Fahrenhurst Blind Lane Goudhurst

Proposed replacement of existing porch with a new, replace existing paved area and install external staircase to detached garage to allow access to room over

Granted permission

18/02510 Shernfold Farmhouse Church Road Kilndown

Proposed replacement of timber windows and corner posts to farmhouse

Application withdrawn

18/02511 Shernfold Farmhouse Church Road Kilndown

Listed Building Consent: Proposed replacement of timber windows and corner posts to farmhouse

Application permitted

253/18   APPLICATIONS considered by the Parish Council Planning Committee in September 2018 with representations here approved by Council:

18/02365 Thatchers Hall Ranters Lane Goudhurst

Erection of a rear single storey conservatory  

Recommend approval

The impact of this proposal will be minimal, since the hedge which surrounds the property will effectively screen it from all viewpoints.

18/02376 Land and Building east of Dovecote House Crowbourne Farm Goudhurst

Change of use of existing building to form an independent dwelling and creation of associated curtilage and parking with a proposed single storey extension to replace an existing shed (Part Retrospective)

Recommend Refusal

Access and association

The subject building in this application was granted permission as an enclosure to a swimming pool in 2004 (04/02240), which was ancillary to Crowbourne Oast, since renamed ‘Crowbourne Grange’.  Crowbourne Oast has quite recently been sold to a new owner, but the swimming pool did not change hands.   Goudhurst Parish Council (GPC) questions whether a building which is ancillary to one dwelling can be divorced from that dwelling without some formal planning approval taking place.   Furthermore, the applicants are now intending that the building should be independent of a host property and that it should be accessed via the drive which serves Crowbourne Farmhouse and Dovecote House.   GPC recalls that due to perceived access difficulties for emergency vehicles all such vehicles were to be routed via the new access off Station Road rather than Smiths and Crowbourne Lanes.   That ruling should presumable apply to this property as well, were the application to be approved.

Ancillary status

This proposal entails the building losing its ancillary status and becoming an independent dwelling.   In this location, in the AONB, outside the limits to build by some 500m and close to a listed building, a new dwelling would not be permitted except in very special circumstances, which do not apply in this case.

Recent alterations

In the last few months, extensive alterations have been made to the building, none of which has received planning consent:

• Rooflights have been installed;

• The new glazing which the plans show on the southern elevation has been installed;

• A sewerage digester has been connected;

• A second floor has been installed.

Not only should all these works have received planning consent, but survey work by qualified Building Regulation consultants should have been undertaken to ascertain that the foundations and structure of the building could safely withstand such modifications.   Has this happened?

Occupation

As these works, which are essential to the occupation of the building as an independent dwelling, have only been carried out in the last few months, the applicants cannot claim that the building qualifies under the 4 year occupancy rule.

Refer to Committee if officers are minded to approve.

18/02382 Riseden House Riseden Goudhurst

Proposed two-storey rear extension (Roof alterations to approved scheme 18/01025.FUL)

Recommend approval.

Goudhurst Parish Council believes that this scheme is better balanced than the original proposal and is content that approval is granted.

18/02526 Marlingate Granary Bedgebury Road Goudhurst

Erection of a single storey rear extension including glass link and store room

Goudhurst Parish Council (GPC) remains concerned about this scheme, as follows:

• The footprint of the extension is bigger than the host building;

• The proposed materials for the construction do not in any way complement those of the host building;

• Whilst having sympathy with the circumstances of the applicant, they do not over-ride the planning issues. 

GPC is however content that the Conservation officer makes the final judgement.

18/02527 Marlingate Granary Bedgebury Road Goudhurst

Listed Building Consent:  Erection of a single storey rear extension including glass link and store room

Goudhurst Parish Council (GPC) remains concerned about this scheme, as follows:

• The footprint of the extension is bigger than the host building;

• The proposed materials for the construction do not in any way complement those of the host building;

• Whilst having sympathy with the circumstances of the applicant, they do not over-ride the planning issues. 

GPC is however content that the Conservation officer makes the final judgement.

18/02541 5 Popes Row Chicks Lane Kilndown

Erection of a 2 bay garage

Recommend approval – in principle

Goudhurst Parish Council (GPC) is concerned that the drawings and the text conflict with each other.   Will the garage accommodate 1 or 2 vehicles and is the construction of brick or wood?   As the siting is discreet and having minimal impact, GPC believes all alternatives are acceptable.

NEIGHBOURHOOD DEVELOPMENT PLAN

254/18 Goudhurst Parish NDP.  Following Minute 228/18.  Mr Craig Broom briefed Council on progress.  The project is going well and has now reached Regulation 14 stage.  The Draft Plan will shortly go to the printers and then all households in the Parish will receive a copy. They will be invited to comment during a 6 week consultation period.     

TRAINING 

255/18 The Clerk had attended the KALC Annual Conference on 13 Sep 2018. 

Cllr Alan Foster attended a KALC Dynamic Councillor course on 05 Sep 2018.

Cllrs Mrs Angela Broom and Mrs Caroline Richards attended the Community Resilience Workshop at Tonbridge on 06 October 2018. 

STANDING ORDERS

256/18 Policy relating to Health & Safety.  It was resolved to adopt the proposed Policy relating to Health & Safety at Goudhurst Parish Council.

ACCOUNTS 

257/18 It was resolved unanimously that the following payments be made:

D/D TWBC NNDR Balcombes Hill toilets £102.00

4466 AVB Farnfield Clerk’s Pay & expenses Sep 18 £2,454.63

4467 HM Revenue & Customs Clerk PAYE & NI Sep 18 £920.89

4468 Grounds Care & General Services Grounds maintenance St Mary’s Sep £1,807.20

4469 Capel Groundcare Chequer Field etc grounds maint Sep £1,235.86

4470 John Fermor Landscapes Christ Church & Quarry Pond maint Sep £710.00

4471 Pearsons Landscapes The Pond & Plain grounds maint Sep £111.60

4472 Microshade Business Consult Citrix Inv 11085 £61.14

4473 Paul & Eileen Landon War Memorial Garden maint Sep £50.00

4474 Clear it Away Disposal arisings Glebe Field £700.00

4475 James Boot NDP Consultant Aug-Oct 18 £305.10

4476 Poyntell Ltd (AVBF) Replace padlock Lurkins Rise £78.74

4477 PCC Goudhurst St Mary’s Children’s Chapel room hire £13.00

4478 PCC Goudhurst St Mary’s Children’s Chapel room hire £12.60

4479 LexisNexis Arnold Baker Edition 11 £110.99

4480 Brattle Farm Partnership Pond desilt part follow up cost £610.00

4481 Bennett Matthews Technical assistance GPC e-mail GDPR £162.00

4482 KALC Clerk attend KALC Finance Conf 18 Oct £72.00

4483 Mr Craig Broom NDP consulting services £250.00

4484 Community Heart Beat Trust Defibrillator purchase £1,570.00

4485 Kent County Playing Fields Assoc Annual subscription 2018/19 £20.00

4486 Goudhurst Parish Hall Annual maint grant 2018/19 £1,750.00

4487 Kilndown Village Hall Annual maintenance grant 2018/19 £500.00

4488 Kilndown Millennium Green Trust Annual grant play equip’t maint 2018/19 £500.00

4489 Kilndown Quarry Centre Annual maintenance grant 2018/19 £250.00

4490 Citizens Advice Bureau Annual grant 2018/19 £400.00

4491 Samaritans Annual grant 2018/19 £250.00

4492 PCC Goudhurst Grant for Parish Magazine costs £450.00

4493 Kilndown Village Newsletter Annual grant for costs £50.00

4494 Goudhurst Parish Hall Energy used for Pond fountain 2018/19 £200.00

4495 Moore Hospitality Ltd Grant energy used and amenity CCTV £200.00

4496 Goudhurst Parish Hall Grant energy and amenity CCTV monitor £200.00

4497 Goudhurst Parish Hall Grant energy Xmas lights at The Plain £50.00

4498 Goudhurst Social Club Grant energy War Memorial lights £50.00

4499 The Poppy Appeal Wreaths x 2 Remembrance (S137) £34.00

4500 PKF Littlejohn LLP AGAR Return (annual audit) 2017/18 £528.00

4501 Tenterden Twilight Toilet Block cleaning Sep £731.45

D/D South East Water Water at Chequer Field pavilion £156.97

D/D E-On UK The Plain & Kilndown kiosk energy £19.45

D/D Veolia Environmental Services Burial Grounds bin Sep 18 £140.40

258/18 Cheque 4499.  It was resolved that this Council, in accordance with its powers under sections 137 and 139 of the Local Government Act 1972, should incur this expenditure.  In the opinion of this Council it is in the interests of the inhabitants of the Parish of Goudhurst and will benefit them in a manner commensurate with the expenditure of £34.00 to purchase two poppy wreaths for the 2018 Remembrance Day services at St Mary’s Goudhurst and Christ Church Kilndown.

259/18 Receipts in September 2018      

Goudhurst United FC£240.00

NatWest Business Reserve interest £0,44

TWBC: Precept 2nd half 2018/19              £76,320.00

CCLA dividend    £16.73

260/18  Bank reconciliation.  Resolved to accept the Clerk’s explanation of the reconciliation of accounts to the end of September 2018 and noted that Council’s cash book balance was:

Nat West Current a/c£3,320.83

Nat West Business Reserve£85,490.80

CCLA Public Sector Deposit Fund£20.307.00

£109,118.63

NEXT PARISH COUNCIL MEETING

261/18 12 November 2018.    ‘Open Meeting’ at Goudhurst Parish Hall.  7.30 pm.  

ITEMS FOR INFORMATION

  • Members noted a memorandum from the Chairman of the Goudhurst Ranch of the Royal British Legion relating to planned special events in Goudhurst to make the 100th anniversary of the end of the Great War and the Armistice. 
  • The next KALC Tunbridge Wells area Parish meeting will be held on the evening 27 November and in the absence of the Chairman another councillor will represent our parish.

The Meeting closed at  9.45   pm. 

Clerk to the Parish Council

Anthony Farnfield MBE


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