GOUDHURST PARISH COUNCIL
Local Government for Goudhurst, Kilndown and Curtisden Green
MINUTES OF A MEETING OF GOUDHURST PARISH COUNCIL
at The Jessel Room on Monday 12 March 2018 at 7.00 pm
PRESENT: Councillors Phil Kirkby (Acting Chairman), Alan Foster, Mrs Angela Broom, David Boniface, Chris Ditton, Mrs Susan Newsam, Mrs Caroline Richards, Guy Sutton and Stephen Wickham.
Borough Cllr Edmund Hastie until 7.45 pm. 2 Members of the public until 8.00 pm.
APOLOGIES FOR ABSENCE
383/17 were accepted from Cllrs Antony Harris (overseas) and Barry Noakes (holiday).
DISCLOSURES OF INTEREST
384/17 The Chairman reminded Members of their responsibility for any Disclosures of Interest on Agenda items for this meeting and for any changes to their Register of Interests.
385/17 Cllr Phil Kirkby declared an interest in item 407/17 as he is closely connected with the Dynamos Juniors FC.
MINUTES OF THE LAST MEETING
386/17 It was resolved that the Minutes of the meeting held on 12 February 2018, copies of which had been previously distributed to Members, be signed by the Acting Chairman as a correct record.
The Meeting adjourned for:
Defibrillators. Following the successful introduction of a defibrillator into the redundant red telephone kiosk at Kilndown, Mrs Georgia Read-Cutting informed Council that she is keen to establish more defibrillators in the Parish. She is now closely involved with the Community Heartbeat Trust. She is very keen to get more community involvement. There is grant money available, Providing Council agrees she is willing to handle all the application paperwork for any additional defibrillators although new applications should be signed off by Council. The Head Teacher at Goudhurst & Kilndown CE Primary School would like to establish a defibrillator at the School. The defibrillator on the outside wall of the Star and Eagle is unserviceable having become affected by water. Council noted the outline proposal to have the modern phone kiosk removed from The Plain and replaced by a traditional red phone booth into which a defibrillator could be kept in a heated container. Her proposals will be considered by the Amenities Committee and Council when firm proposals are received.
CCTV. Mr Peter Rolington explained that his proposal for funding a replacement and additional CCTV cameras in the Parish had not succeeded. However he supported Council’s proposals for a project to replace the camera at The Plain. He will be pleased to assist with CCTV matters in the Parish as part of his Neighbourhood Watch interests.
QUESTIONS FROM THE PRESS AND THE PUBLIC
387/17 There were none.
The meeting reconvened.
REPORTS FROM COUNTY AND BOROUGH COUNCILLORS
388/17Borough Cllr Edmund Hastie was welcomed back from training with the reserve forces. He will be raising funds for local projects through the rest of this calendar year.
The Chairman of the Amenities Committee reported:
389/17 Chequer Field. Following Minute 345/17. It was noted that our legal adviser still awaits documentation from TWBC for signature.
390/17 Glebe Fields. Following Minute 346/17. It was noted that our Legal Adviser hopes to have made some progress with a form of words in the Lease Agreement that will be acceptable to the Diocese on the question of the path around two sides of the Village Green. It was agreed that the Clerk will write to the Village Green Committee to explain what it is that is holding up the signing of the Lease.
391/17 Goudhurst Pond. It was noted that it is now almost full of water again after the removal of the silt.
392/17 Goudhurst Pond Railings and Posts. It was noted that the refurbishment work will start as soon as the current very cold and snowy weather improves.
393/17 Social Media. It was resolved to accept the proposal from Council’s Web Master to take on the raising of Council’s profile at the cost of £45.00 a month.
394/17 Glebe Field Management Plan. It was noted that Cllr Stephen Wickham’s meeting with the representatives of the Kent High Weald Partnership was postponed from 02 March due to the very poor weather.
395/17 Balcombes Hill Car Park. It was noted that since the TWBC car parking order is still existing, Council can not proceed to establish a new one. However, TWBC has agreed to delete Balcombes Hill from their car parking order when they next change it and that will then leave Goudhurst to go ahead with a new one. This may take up to 12 months.
396/17 Lower Glebe Field Extra Gate. It was noted that the Clerk is in contact with our Architect for him to draw up supporting paperwork for a planning application
HIGHWAYS & FOOTPATHS COMMITTEE
The Chairman of the Highways & Footpaths Committee presented the Minutes of a Committee meeting held on 06 March 2018:
397/17 Traffic Regulation Order (TRO). Following Minute 359/17. It was noted that that the Clerk had written to Socium Consultants instructing them to go ahead:
- To proceed to obtain a Traffic Regulation Order (TRO) which will prohibit the use of the A262 through Goudhurst Village by Heavy Goods Vehicles (HGVs) except for access;
- To prepare a Technical Report to Kent County Council (KCC) that the A262 no longer meets the criteria for an ‘A’ road and that it should be classified as a ‘B’ road.
398/17 HGV Problems in Villages. It was resolved that the Clerk will invite Cllr John Wilson (East Farleigh PC) to brief Council on progress being made to alleviate current problems. Cllr Wilson represents the Kent Association of Local Councils (KALC) in discussions with Kent County Council and HM Government.
399/17 Change of Speed Limit on the A21 between the Bewl Water turn off and the area of T&J Motel at Stonecrouch. Following Minute 360/17. It was noted that the Clerk had written to Highways England with an application for a reduction in this speed limit. Highways England has sent a holding acknowledgement.
400/17 Main Road Network Consultation. From the Department for Transportation. It was agreed that Chairman H&F Committee will make a submission before the 19 March 2018 deadline.
401/17 Replacement sign with Kent Invicta. The traditional Goudhurst sign that was positioned at the junction of North Road and Chequers Road at Lidwells went missing after a road traffic accident. Clerk is in touch with the makers of the ‘traditional sign’. However Chairman H&F Committee is keen that Council should consider one particular sign published in the High Weald AONB Unit sign guidance document. The Clerk will research further and bring forward a case for Council to approve either one or the other.
402/17 Electric Vehicle Charging Points. Members considered notes of a meeting held on 19 February 2018 the purpose of which was to consider a large amount of research work carried out by Cllr Mrs Susan Newsam. Members at the 19 February committee meeting considered that Tesla is the best option for Goudhurst. As a result it had been agreed that Cllr Chris Ditton and the Clerk would ‘sound out’ one of the establishments in Goudhurst that might be willing to have an EV charging point on their premises. It was resolved that Council will submit a letter of intent to Tesla whilst noting that this document is not a firm agreement.
403/17 Speed Indicator Device (SID). It was noted that Council awaits delivery from Kent Highways. Of the 3 poles that have been erected, the one in North Road is not in the correct position; Chairman H&F Committee is in touch with Highways about this. With regard to the putting up, taking down and moving the SID from site to site:
a. It was resolved that a contractor will be sought for an initial development period. During this period volunteer councillors will work with the contractor in maintaining the SID to develop a future operational specification for obtaining quotations for this work.
b. Those who will be putting up, taking down and moving the SID from site to site will need training and this will include the initial contractor who may or may not take on the permanent contract.
c. It was noted that the Clerk has written a draft Risk Assessment and Council’s insurers has a copy.
404/17 Downgrading of A262 to a B road and Speed limit reduction on Cranbrook Rd. It was noted:
a. This proposal will not be implemented until the current part of the Socium contract is completed.
b. H&F Committee envisages that the proposal will include both the Cranbrook Road and that part of Station Road past the Green Cross Inn in the same TRO.
c. Chairman H&F Committee will consider whether Council should ask Fernham Homes for a greater contribution than that already agreed towards the cost of this TRO.
405/17 Fire Hydrant Survey. It was noted that Kent Fire & Rescue has started on the refurbishment of the Hydrants across the Parish.
POLICE & NEIGHBOURHOOD WATCH
406/17 CCTV. Following Minute 323/17. It was noted that the earlier proposed scheme had not proved to be viable. As a result the Committee had considered 3 quotes for the provision, initially, for a camera and supporting equipment to be mounted on the wall of a building in Goudhurst High Street.
Supplier A£1,695.00 + VAT
Supplier B£5,249.00 + VAT as recommended by the Committee
Supplier C14,700 + VAT
It was resolved unanimously to accept the bid of supplier B. The technical specification is as required, the system has the capability for expansion and the cost is within budget. The Clerk will inform the chosen supplier and he will liaise with the owner of the premises on which the camera is to be mounted.
407/17 The Glebe Field (Village Green). It was resolved to approve expenditure of up to £1,000.00 to carry out works on the ‘top’ Glebe Field to establish a junior football pitch with portable goals to be used by Goudhurst Dynamos Juniors. Work should start in time for the pitch to be available for the start of the 2018/19 season.
408/17 Back Lane Play Area by the Church Room. It was noted that the Youth Committee of Goudhurst Parish Council will be taking over the maintenance of the Play Area once Council has the lease on the Glebe.
It was resolved to note the following Decisions from TWBC published in January 2018:
17/03251 The Maples Clayhill Goudhurst
Single storey front extension
17/04072 Swan Farm Swan Lane Goudhurst
Listed Building Consent – Replace supporting beam in the kitchen with an oak beam
18/00039 10 Flimwell Close Flimwell
Erection of a two-storey extension and associated alterations
18/00095 Lodge Nursery Lidwells Lane Goudhurst
Lawful Development Certificate (Existing) – Occupation of a dwelling without compliance with Agricultural Occupancy Condition
06/00470 Crowbourne Orchard Smiths Lane Goudhurst
Reported to TWBC that public observations were that a tarmac drive was being laid
on an existing track and that excavations were going on.
Planning Enforcement has investigated. The works are a repair/renovation to an existing track. This is permitted development and planning permission is not required.
410/17 APPLICATIONS considered by the Parish Council Planning Committee in February 2018 with representations here approved by Council:
18/00001 Shepherds Lawn West Road Goudhurst
Part Retrospective – Outdoor swimming pool and revised external works
Goudhurst Parish Council believes that the submitted plans are not acceptable. Whilst the proposed planting scheme appears to be reasonable as far as it goes, it will not compensate for the large amount of new build which is visible in long views. In order to improve the long views more planting of species, of a larger type when mature, should be included along the western boundary. The landscape officer should advise on this.
As regards the other revisions (external works), it is not possible to assess them as they are not highlighted on the submitted drawings.
18/00053 Stream Farm House Summerhill Goudhurst
Retrospective – Change of use of outbuilding from ancillary residential to offices
Since the unauthorised use of this building appears not as yet to have caused any adverse comment from neighbours or the highway authority, Goudhurst Parish Council is content that such use should continue
18/00115 Etchinghill Farmyard, Gore Lane, Goudhurst
Part Retrospective – Conversion of a building from storage of vehicles (Class B8) to a dwelling, and demolition of redundant buildings (amendment to planning application 16/501852/FUL to include basement and sunken courtyard to rear)
The amendments will have minimal impact on the locality and the AONB. Goudhurst Parish Council is therefore content that approval is granted.
18/00261 Trowswell Hill Cottage North Road Goudhurst
Part demolition, part extension and refurbishment including: Demolition of existing garage lean-to extension and replacement with new porch; Demolition of existing rear flat roof extension and replacement with new full width extension; Demolition of existing porch and chimneystacks; Existing cladding removed and replaced with additional insulation and new cladding
This proposal will have limited impact on the locality and the AONB and will considerably upgrade the property. Subject to officers confirming that the increase in volume complies with policy, Goudhurst Parish Council is content that approval is granted.
18/00322 The Flat, Finchcocks, Goudhurst
Trees: Quercus Cerris (G8) – Fell
Subject to the views of the Tree Officer Goudhurst Parish Council is content that approval is granted.
18/00330 Finchurst Summerhill Goudhurst
Erection of a car lodge
The siting of this proposal is a well-screened location, where the impact on the locality and the AONB will be minimal. Goudhurst Parish Council is therefore content that approval is granted.
18/00388 Cloud Cottage North Road Goudhurst
Single storey extension
This proposal will have minimal impact on the locality and the AONB. Goudhurst Parish Council is therefore content that approval is granted.
17/03698 Former Allotment Gardens Churchill’s Rope Walk Goudhurst
Erection of 2 No 4-bedroom dwellings with associated parking, landscaping and ancillary works
The committee re-considered this application in the light of the amended statement on 22 December 2018 from KCC Highways. Following full discussion, it was resolved to leave GPC’s comment as before; that was to recommend approval as detailed in Goudhurst Parish Council’s ‘Revised representation’ dated 12 December 2017.
GENERAL DATA PROTECTION REGULATIONS (GDPR)
411/17 The Clerk reported that he is liaising closely with other Clerks on this matter and is taking every opportunity to attend training and briefing sessions. The legislation becomes effective on 25 May 2018. The Clerk’s workload will increase.
412/17 Following Minute 369/17, the Clerk is obtaining quotes and proposals from a number of organisations that are offering Data Protection Officer (DPO) services. Goudhurst Parish Council has to appoint a DPO who will be advising and checking on GDPR compliance.
413/17 It was resolved unanimously that the following payments be made:
4290 Cancelled cheque
4291 AVB Farnfield February 18 salary and expenses £2,423.23
4292 HM Revenue & Customs Clerk PAYE & NI February 18 £905.65
4293 Capel Groundcare Chequer Field etc grounds maint Feb £761.25
4294 Pearsons Landscapes The Plain and Pond maint etc February £103.20
4295 Tenterden Twilight Toilet Block cleaning February £643.50
4296 Microshade Business Consult Citrix – Inv 10464 February £61.14
4297 Viking Stationery £137.38
4298 Chatha Hygiene Toilet block maint/cleaning £19.76
4299 KALC Cllr Foster Planning training 16 March £72.00
4300 KALC Clerk Planning training 16 March £72.00
4301 HP Inc UK (AVBF) Clerk reclaim cost of print cartridges £127.68
4302 Colin Willis NDP Expenses £112.00
4303 Kent County Council Speed Indicator Device £8,486.60
4304 Goudhurst Parish Hall Meet the Village event £10.00
4305 Craig Broom NDP Consultancy Services Oct – Mar £500.00
4306 PHS Group Toilet Block Services 2018-19 £298.85
4307 SLCC Enterprises Clerk Training Seminar 21 March £90.00
4308 AVB Farnfield GDPR documents from LCPAS £30.00
4309 Merit Thornton Planning Thornton NDP Consult Jan – Mar 18 £2,327.00
4310 Merit Thornton Planning Thornton NDP Consulting £2,927/00
4311 Colin Willis Prize money NDP photo competition £250.00
DDR Veolia Environmental Services Burial Ground bin January £132.12
DDR Southern Electric Chequer Field Energy Nov17 – Feb18 £111.69
DDR BT Office phone & Broadband £211.02
414/17 Receipts in February 2018
NatWest interest £1.47
CCLA dividend £12.31
Southern Electric credit £18.32
415/17 Bank reconciliation. Resolved to accept the Clerk’s explanation of the reconciliation of accounts to the end of February 2018 and noted that Council’s cash book balance was:
Nat West Current a/c £6,787.93
Nat West Business Reserve £35,478.42
CCLA Public Sector Deposit Fund £35,204.06
416/17 Ring Fenced Reserves. Council agreed that these items should be recorded formally as Ring Fenced Reserves for 2018/19:
Glebe Field enhancements £10.0k
Play Area in Back Lane refurbish £10.0k
St Mary’s brick path £20.0k
Highways A262 &HGVs project £11.5k
CCTV camera replacement & additions £15.0k
Balcombes Hill car park Parking Order £2.5k
Legal fees (Chequer & Glebe Fields) £3.0k
417/17 Audit. It was resolved unanimously to formally approve the appointment of Mr David Buckett as Council’s Internal Auditor. Council agreed that, apart from a thorough review of Councils accounts and accounting practices, he will be carrying out an enhanced check of Council’s Governance in accordance with the NALC Practitioner’s Guide and the External Auditor’s requirements. Mr Buckett will make his annual visit to Goudhurst on 18 April 2018.
NEXT PARISH COUNCIL MEETING
418/17 09 April 2018. The Jessel Room in Goudhurst Parish Hall at 7.30 pm.
ITEMS FOR INFORMATION
419/17 Members were reminded that the Goudhurst Annual Parish Meeting will be held on Tuesday 17 April 2018 at 7.45 pm for 8.00 pm in Goudhurst Parish Hall. The Kilndown Annual Parish Meeting will be held on 02 May 2018 at 7.45 pm for 8,00 pm in Kilndown Village Hall.
The Meeting closed at 9.25 pm.
Anthony Farnfield, Clerk
These Minutes are subject to approval at the next meeting of Council
Clerk to the Parish Council
Anthony Farnfield MBE
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