Goudhurst, Kent. A Wealden hill village

Council News June

GOUDHURST PARISH COUNCIL
Local Government for Goudhurst, Kilndown and Curtisden Green

Parish Council LogoMINUTES OF THE ANNUAL MEETING OF GOUDHURST PARISH COUNCIL

at The Jessel Room on Monday 12 June 2017 at 7.30 pm 

PRESENT:  Councillors Antony Harris (Chairman), Mrs Angela Broom, David Boniface, Chris Ditton, Phil Kirkby, Barry Noakes, Mrs Susan Newsam, Guy Sutton and Stephen Wickham.

 APOLOGIES FOR ABSENCE  

073/17 were accepted from Cllr Alan Foster (holiday in Canada)

DISCLOSURES OF INTEREST

074/17 The Chairman reminded Members of their responsibility for any Declarations of Interest on Agenda items for this meeting and for any changes to their Register of Interest Declarations.

MINUTES OF THE LAST MEETING

075/17 It was resolved that the Minutes of the meeting held on 08 May 2017, copies of which had been previously distributed to Members, be signed by the Chairman as a correct record.

QUESTIONS FROM THE PRESS AND THE PUBLIC

076/17 No members of the Press or the Public attended this meeting

REPORTS FROM COUNTY AND BOROUGH COUNCILLORS

077/17 Cllr Barry Noakes has been appointed Chairman of the Borough Council Planning Committee.

AMENITIES COMMITTEE

The Chairman of the Amenities Committee reported:

078/17 Glebe Fields.  Following Minute 013/17.  It was noted that Cllrs Stephen Wickham, Antony Harris and Phil Kirkby with the Clerk had met Mrs Corinne Browne at the Buss Murton offices in Cranbrook on 15 May 2017 when the draft lease from the Diocese of Canterbury was considered in detail.  Points covered related to the Village Green status from which the ‘top’ Glebe benefits, trees on the eastern curtilage of both Glebes, the position regarding the right to build a suitable replacement small building to replace the former derelict construction, the footpath on the ‘top glebe’ and occasional car parking on the Village Green for big Church events.  These matters were considered by the Amenities Committee on 23 May 2017 (Minutes attached to the Agenda for this meeting).  Subsequent exchanges of e-mails with Mrs Browne included points relating to the use of the lower Glebe for car parking on big event days e.g. the annual Goudhurst Fete, widening the entrance to the ‘lower’ Glebe and Council’s request to make a gated entrance or exit on the south side of the ‘lower’ Glebe. Also establishing gates on both Glebes for security.  It was noted that Mrs Browne has now submitted our suggested amendments to the Solicitors representing the Diocese and we await a response.  By resolution Council agreed the action taken so far by the Amenities Committee.

079/17 Chequer Field – Legal Issues. Following Minute 259/16 et seq, it was noted that Cllrs Stephen Wickham, Antony Harris, Phil Kirkby and Barry Noakes with the Clerk and Mrs Corinne Browne had attended a meeting at the Town Hall on 18 May 2017.  TWBC was represented by Mrs Kate Turnham, Solicitor to TWBC and Mr John Antoniades, TWBC Acting Property and Estates Manager.

Regarding the outstanding boundary issues including the contentious ‘slither of land’ in the south-west corner which impinges on the football pitch, TWBC stated that they have no intention of doing any further work on this although it is evident that an error had been made during the compulsory purchase of 4 parcels of land that now make up Chequer Field.

On the matter of the poor drainage at the south end of the pitch, TWBC agreed to cover the cost of moving the pitch away from that area; this would include repositioning the goal post sockets and the re-marking of both the senior and junior pitches.  The Parish Council will obtain relevant quotes for TWBC to consider.

080/17 Chequer Field – the Football Pitch.  Following Minute 079/17.  It was resolved to accept the Amenities Committee proposal to reduce the size of the seniors’ pitch from 100m x 64m (the maximum allowed by the Football Association) to 92m x 58m (which is greater than the minimum size).  It was noted that the reduced size seniors’ pitch will still accommodate two junior pitches each measuring 48m x 29m.  It was noted that reducing the size of the seniors pitch has two advantages:  The area of poor drainage will now be outside the pitch area, as is the ‘slither of land’.

081/17 Goudhurst Pond De-silting.  Following Minute  078/14.  It was resolved to agree expenditure of up to £24,750 with White Land Solutions being the preferred contractor.  Their quote includes removing up to 600 tons of silt.  The expert view is that it should not be necessary to remove more than that because some silt needs to be left in the pond to protect the clay liner.  Should more have to be removed the contractor is willing to negotiate with Council on the cost.  There may be a cost saving if we do not need to use road cleaning equipment.

It was noted that the draining of the Pond is planned to start in the week of 24 July with excavating starting in the week of 25 September.  Excavating will take up to a week.

It was noted that the Clerk will liaise with Kent Highways, TWBC Environmental Services, press releases, website information and have some temporary information boards made.

HIGHWAYS & FOOTPATHS COMMITTEE

The Chairman of the Highways & Footpaths (H&F) Committee reported:

082/17 Footway on A262 Station Road from Ranters Lane  junction to Bluecoats Lane Junction.

It was resolved that Council will approach Fernham Homes, the developer of 7 new homes on the former Goudhurst Service Station site in Station Road, Goudhurst.  TW/15/504550 refers.  The request will be for funding to establish a footway between Ranters Lane and Bluecoats Lane.  The Clerk will action this.

083/17 Speed Indicator Device (SID). It was noted that Kent Highways has sent Council a draft Agreement (a Deed of Easement) to establish on private land a pole on which a SID can be mounted.  The Clerk is of the opinion that Council should have this draft checked for legal validity.  Resolved:  that the draft Agreement be passed to Cllr Guy Sutton for advice.  The Clerk will action this.

084/17 Traffic Speed in Rural Areas.  Chairman H&F Committee briefed Council on the TWBC Overview and Scrutiny Committee report on the Tackling Excessive Speeds in Rural Areas.  This included reports from volunteer Speedwatch Groups in TWBC Parishes which indicated that their local action had no lasting long term positive effect on rural traffic speed.   The general view is that fixed speed cameras leading to fines and/or points on drivers’ licences is the most effective remedy.  However, official policy does not allow their introduction unless there is a history of traffic accidents and deaths.

POLICE & NEIGHBOURHOOD WATCH

The Chairman of the Police & Neighbourhood Watch Committee reported:

085/17 CCTV.  Following Minute 058/17.  It was noted that the proposer of a scheme to fund the replacement equipment has indicated that he should have a proposal ready for the 10 July 2017 Council meeting.

086/17 Neighbourhood Watch.  It was resolved to approve a grant of £150.00 to the West Kent Neighbourhood Watch Association for 2017/18 and annually thereafter under the Local Gov’t and Rating Act 1997, s31.

PLANNING COMMITTEE   

It was resolved to note the following Decisions from TWBC published in May 2017:

087/17 DECISIONS

17/00681 Lady Oak House Lady Oak Lane Flimwell

Internal and external repairs and alterations including changes to doors, windows, chimney, lighting and weatherboarding

Granted permission

17/00701 Grange Farm House Chequers Road Goudhurst

Erection of a 1.8m high fence

Permission refused

17/00857 4 Weavers Cottages Church Road Goudhurst

Listed Building Consent – To replace rotten, damaged and badly fitting front door

Granted permission

17/00929 Stream Farm House Summerhill Goudhurst

Part first floor, part two storey rear/side extension

Granted permission

17/00930 Stream Farm House Summerhill Goudhurst

Listed Building Consent – Part first floor, part two storey rear/side extension

Granted permission

17/01063 Dunwurkin Rogers Rough Road Kilndown

Single storey rear extension

Granted permission

17/01010 Paines Farm House Ranters Lane Goudhurst

Retrospective – Two holiday let caravans with ancillary buildings and raised platform, together with retention of one holiday let caravan, ancillary building, raised platform and hardstanding

Permission refused

17/01012 Whites Bedgebury Road Goudhurst

New eyelet roof window in kitchen roof to match existing adjacent

Granted permission

17/01013 Whites Bedgebury Road Goudhurst

Listed Building Consent – New eyelet roof window in kitchen roof to match existing

Granted permission

088/17 APPLICATIONS considered by the Parish Council Planning Committee in May 2017 with representations approved by Council:

17/01224 Bedgebury Manor Lady Oak Lane Goudhurst

Part retrospective roof repairs including replacement lead work, timber work and work on chimneys

Recommend refusal

The submitted plans do not adequately demonstrate the work which is described in the application, but other irrelevant matters.

17/01251 Brandfold Terrace Cottage North Road Goudhurst

Replacement of existing dwelling (alternative to 14/504374)

Recommend approval

This is a high quality contemporary proposal in a location which is already very well screened.   Subject to officers being satisfied that the volume increase over the earlier approved scheme complies with policy, GPC is content that approval is granted.

17/01317 Bay Tree Beresford Road Goudhurst

Proposed loft conversion

Recommend approval

A reasonable proposal to increase the accommodation in this modest property.   Officers should determine whether some of the new windows need to be obscure glazed, in order to protect the amenity of the immediate neighbours.

17/01319 Land at Triggs Farm Cranbrook Road Goudhurst

Outline (Access not reserved) – Demolition of the property known as Kestrel Cranbrook Road Goudhurst and erection of a new access road and ten detached dwellings

Recommend refusal

This site has been put forward for consideration in the Neighbourhood Development Plan process, which has not as yet started to consider submitted sites.   GPC therefore recommends refusal on the following grounds:

• The size range of the proposed dwellings does not comply with TWBC policy;

• Whilst the proposed new access is probably compliant with KCC policy on sight lines, there will be problems at the point where the new access joins the existing Triggs Lane at one of its narrowest points, when two vehicles meet, particularly if one of the vehicles is a service vehicle;

• There will be a loss of amenity to the occupiers of the 4 dwellings to the immediate north of the site through overlooking.

Committee if officers are minded to approve.

17/01208 Whites Bedgebury Road  Goudhurst

Installation of a field gate to SW corner of site to facilitate access across Bedgebury Road to adjacent paddock and to increase concrete area to stable-yard.

Recommend approval

The laying of the concrete by the stables seems acceptable.   Goudhurst Parish Council believes that Highways should rule on the installation of the new gateway, taking account of the close proximity of other exit/entrances.   It would seem that vehicular use of the gateways at this busy point might be hazardous,

17/01496 The Woolpack Winchet Hill Curtisden Green

Double storey extension and alteration to existing dwelling

Recommend approval

This proposal will have minimal impact on the locality and will improve the appearance of the building.   Goudhurst Parish Council is content that the application is approved.

17/01505 Mount House Ranters Lane Goudhurst

Single storey rear extension (as previously approved); Glazed link between new extension and existing outbuilding; Minor internal alterations; Replacement of an existing detached garage with new relocated garage and log store.

Recommend approval

This proposal will have limited impact on the locality and will make the outbuilding more readily available for use.   Subject to the views of the conservation officer, Goudhurst Parish Council is content that the application is approved

17/01506 Mount House Ranters Lane Goudhurst

LBC – Single storey rear extension (as previously approved); Glazed link between new extension and existing outbuilding; Minor internal alterations; Replacement of an existing detached garage with new relocated garage and log store.

Recommend approval

This proposal will have limited impact on the locality and will make the outbuilding more readily available for use.   Subject to the views of the conservation officer, Goudhurst Parish Council is content that the application is approved

NEIGHBOURHOOD DEVELOPMENT PLAN

Cllr Antony Harris reported.

089/17 It was noted that 276 local residents attended an up-date meeting of the Goudhurst NDP in the Parish Hall on 24 May.  The following day the Residents Questionnaire was launched with copies mostly being delivered by hand to all dwellings across the Parish with a number being posted to those who live on the busy A21.  The initial response seems to be good.

090/17 Parish Council Membership of the NDP Steering Committee.  For personal reasons Cllrs Mrs Susan Newsam has asked to stand down and it was agreed that Cllr Guy Sutton will cover for Cllr Mrs Susan Newsam for the time being.

ANNUAL PARISH MEETINGS

091/17 A resolution was put that the Annual Parish Meetings, held separately for Goudhurst and Kilndown up to now should be combined and held as one meeting in alternate years at Goudhurst and at Kilndown. Some Members were in favour but others expressed the view that few from Goudhurst would go to a joint meeting held at Kilndown and that few from Kilndown would go to a combined meeting at Goudhurst.  The resolution as put was not passed.

092/17 A supplementary resolution was put.  That separate meetings should continue to be held at both Goudhurst and Kilndown but, rather then hold both meetings within 48 hours of each other, they should be held at least 10 working days apart whilst recognising the statutory requirement to hold the meetings between 01 March and 01 June inclusive annually.   The resolution was passed unanimously.

TRAINING

093/17 The Clerk drew Members’ attention to the leaflet (part of the Agenda supporting papers for this meeting) recently produced by KALC listing their Training Programme for 2017.  The Chairman highlighted the high quality of training by KALC and encouraged Members to sign up via the Clerk.

.CLERK’S ITEMS

094/17 It was resolved to agree expenditure of £378.30 for the purchase of a Projector for Neighbourhood Development Plan and general use on Parish Council approved business.  It was further resolved that the projector will be kept in the Clerk’s office as opposed to it being kept in the Parish Hall.

095/17 It was resolved to agree expenditure of £367.49 for the purchase of an HP colour laser printer and £216.00 on spare cartridges. This replaces a mono colour printer used by the Clerk since 2001 to be written off.

096/17 Wallgate annual maintenance contract.  It was resolved to renew for a further 12 months the Wallgate maintenance contract for the handwash units in the Balcombes Hill toilets

097/17 PHS.  It was resolved to enter into a direct debit arrangement with PHS who provide certain maintenance services at the Balcombes Hill toilets.

DEFIBRILLATOR AT THE STAR & EAGLE

098/17 The Chairman raised a query that had been but to him by a member of the public with reference to the defibrillator on the wall of the Star & Eagle car park.  The Clerk reported that he knows the local resident who launched the project some years ago to establish that defibrillator and he will contact her about it.  The Clerk also reported that, through the Patients’ Participation Group at The Old Parsonage Surgery, he knows that the Doctors only recently became aware of this piece of equipment.  They might be interested in giving support for its maintenance (whilst not repositioning it into the Surgery’s premises).  He will follow up and report back to Council.

ACCOUNTS 

099/17 It was resolved unanimously that the following payments be made:

4064 AVB Farnfield May 17 salary and expenses £2,670.41

4065HM Revenue & CustomsClerk PAYE & NI May 17£905.65

4066 Groundscare & General Services St Mary’s mowing contract £1,204.80

4067 Capel Groundcare Chequer Field etc grounds maint contract May 17 £628.65

4068 John Fermor Landscapes Christ Church lower area mowing May 17 £600.00

4069 Pearsons Landscapes The Plain and Pond maint May 17 £103.20

4070 Stationery Express NDP: Leaflet printing ‘At a glance’ £72.00

4071 Stationery Express NDP: Beer mats promotional material £197.10

4072 Mitchells Printing NDP: Survey envelopes over print £308.40

4073 PPE Delivered NDP: High viz vests for distributors £97.92

4074 The Wealden Group Ltd NDP: Invitations print £94.00

4075 The Wealden Group Ltd NDP: Questionnaires print 3000 £968.40

4076 The Wealden Group Ltd NDP: Print A5 leaflets £60.00

4077 The Wealden Group Ltd NDP: Print 20 ‘update meeting’ notice boards £168.00

4078 The Wealden Group Ltd NDP: Print 20 ‘complete your Quest’aire’ boards £168.00

4079 The Wealden Group Ltd NDP: Print 5 large Advert boards £108.00

4080 The Wealden Group Ltd NDP: Meeting name badges £93.60

4081 The Wealden Group Ltd NDP: Questionnaire banner £24.00

4082 Mr Chris Lambert NDP: Video of NDP Public Meeting 24 May £250.00

4083 Viking NDP: 1400 Stamps – invitations to public meeting £784.00

4084 Viking NDP: Paper, Envelopes £43.08

4085 Viking NDP: Address labels £50.05

4086 Tenterden Twilight Cleaning Balcombes Hill public toilets contract May 17 £715.00

4087 Tenterden Twilight Cleaning Flower baskets for toilet block £187.87

4088 Paul & Eileen Landon The Plain water trough summer planting £56.40

4089 Microshade Business Consultants Citrix Inv 9832 £56.70

4090 PC World Business (AVBF) Projector – Epson EB-W04 £378.30

4091 HP Inc UK Ltd (AVBF) Replacement printer £367.49

4092 HP Inc UK Ltd (AVBF) Cartridges for colour laser printer £216.00

4093 Communicorp Clerks & Councils Direct subscription £12.00

4094 Chatha Hygiene Toilet block maintenance – nappy bins £19.76

4095 PCC Goudhurst Hop Pickers Line room hire St Mary’s £12.60

4096 More Ideas Design Print Goudhurst in Bloom leaflets £157.80

4097 Kilndown Parish Hall Hire Kilndown Annual Parish Meeting £34.00

4098 Hurstway Construction Co Ltd Replace Goudhurst Pond post £264.00

4099 G M Monk Ltd Toilet block electrics maintenance check £302.26

4100Zurich MunicipalInsurance cover 2017-18£1,151.31

4101 McVeigh Parker (AVBF) Field gate Lower Glebe £300.91

4102 Mrs Marian Sargeant Summer planting at ‘Dr Hugo’s patch’ High St £36.11

4103 Groundscare & General Services Lower Glebe field grounds maint £806.40

4104 Cancelled cheque

4105 Goudhurst Newsagents NDP: Drinks at the public meeting 24 May £363.90

4106 Survey Monkey (Reimburse C Broom) NDP: Annual subscription £300.00

4107 Weeks Bakery & Tea Rooms NDP: Catering at the public meeting 24 May £675.00

DDR Veolia Environmental Services Burial Grounds bin May 17 £144.54

DDR SSE Southern Electric Energy used Chequer Field pavilion 1st Qtr 17-18 £87.44

100/17 Receipts in May 2017

Burial Board£2,330.00

NatWest interest£0.49

CCLA dividend£6.62

Reclaim of VAT Oct 16 to Mar 17£3,159.66

101/17  Bank reconciliationResolved to accept the Clerk’s explanation of the reconciliation of accounts to the

end of May 2017 and noted that Council’s cash book balance was:

Nat West Current a/c£6,981.98

Nat West Business Reserve£60,360.66

CCLA Public Sector Deposit Fund£35,138.76

£102.481.40

NEXT PARISH COUNCIL MEETING

102/17 10 July 2017.   Parish Council Meeting in the Jessel Room at 7.30 pm

ITEMS FOR INFORMATION

103/17 – It was noted that the annual Concerts in Bedgebury Forest will be held on 16 & 17 June.

The Meeting closed at  9.00 pm exactly.

These Minutes are subject to approval at the next meeting of Council

Clerk to the Parish Council

Anthony Farnfield MBE


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