GOUDHURST PARISH COUNCIL
Local Government for Goudhurst, Kilndown and Curtisden Green
MINUTES OF A MEETING OF GOUDHURST PARISH COUNCIL
at The Jessel Room on Monday 09 July 2018 at 7.00 pm
PRESENT: Councillors Antony Harris (Chairman), Alan Foster, Mrs Angela Broom, David Boniface, Chris Ditton, Barry Noakes, Mrs Caroline Richards, Guy Sutton and Stephen Wickham.
5 Members of the public for various lengths of time. Also County Cllr Seán Holden..
APOLOGIES FOR ABSENCE
114/18 were accepted from Cllrs Phil Kirkby and Mrs Susan Newsam.
DISCLOSURES OF INTEREST
115/18 The Chairman reminded Members of their responsibility for any Disclosures of Interest on Agenda items for this meeting and for any changes to their Register of Interests.
MINUTES OF THE LAST MEETING
116/18 It was resolved that the Minutes of the meeting held on 11 June 2018, copies of which had been previously distributed to Members, be not signed off due to a query and comment from a local parishioner relating to Minute 078/18.
The Meeting adjourned for:
GUEST SPEAKERS – SOUTH EAST WATER
Visiting speakers from South East Water, Mr Jeremy Dufour, Project Manager and Ms Stephanie Ellis, Corporate Communications Officer, briefed Council on proposed South East Water work along the A262 in the Spelmonden Area. They need to replace 500 metres or so of old plastic pipe along the highway. The project will take about 7 weeks and traffic will be controlled by lights. South East Water will be mailing information to local residents. The Clerk will arrange for news of this to be put up on the Website and Facebook.
The Meeting reconvened.
QUESTIONS FROM THE PRESS AND THE PUBLIC
117/18 Mr Colin Wilson, representing the Goudhurst Traffic Action Group, spoke briefly about local residents’ concerns concerning increased volumes of traffic, particularly HGV’s, through Goudhurst. Some 80 people are members of the Group. They want to know what is being done to improve the situation. The recent news brief on the subject put out by the Parish Council on the website and on Facebook had been well received. He suggested an open public meeting of his members with the Parish Council so as to improve communications. Council agreed that communication both ways was important. Meanwhile any reduction in traffic volumes at Goudhurst is a sensitive issue as it is very likely to have an adverse effect on other Parishes.
118/18 Mrs Barbara Stafford raised an objection Minute 078/18 from the 11 June 2018 Council meeting. She observing that not all of the text of the draft Minute related to the question she had put to Council during the period that she was at the meeting. Council, in noting her objection, pointed out that Minute was factually correct but some of the items in the text had been discussed under the Amenities Agenda after her departure from the meeting.
REPORTS FROM COUNTY AND BOROUGH COUNCILLORS
119/18 Borough Cllr Barry Noakes reported that the TWBC Head of Planning Services had resigned and left her post immediately. Stephen Baughen is Acting as Head of Planning in the interim.
The Chairman of the Amenities Committee reported:
120/18 Chequer Field Transfer of the Title. Following Minute 089/18. It was noted that there has been no further progress on finalising the transfer from TWBC to Goudhurst Parish Council.
121/18 The Glebe Field lease. Following Minute 080/18, it was noted that no further progress has been made on finalising the lease agreement. Indeed recently the Diocesan solicitor has proposed a minor change to the wording of Clause 4.2 of the lease agreement. Council awaits advice from our legal adviser.
122/18 Kilndown Fishing Club. It was noted that Mr Graham Booth had indicated to Council that, due to a change of personal circumstances, he wished to relinquish his role as organiser of the Kilndown Fishing Club. Cllr Chris Ditton has offered to take over the role and it was resolved to accept his offer.
123/18 The Children’s Play Area in Back Lane. Minute 090/18. The Play Area has been professionally inspected. It is in a poor condition. The Inspector indicated that the swings should be taken down immediately due to rotten timber frame supports. The cost of replacing the current equipment is high (very likely £25 or £30k) and the Parish Council does not have that cash to spend in this financial year. Council may seek ‘crowd funding’ support. In any event the responsibility for the Play Area has not yet passed from the Diocese of Canterbury to the Parish Council.
124/18 Goudhurst Pond. It was resolved to approve payment to Hawkhurst Fish Farm of £300.00 + VAT for 20 grass carp to control the weed that has appeared in the newly de-silted pond.
125/18 Goudhurst Village Green (the top Glebe). In response to a query from a local resident, it was agreed that following the grass cutting prior to the Fete and the subsequent scarifying, a large quantity of arisings should be removed. Chairman, Amenities Committee will organise that.
126/18 Goudhurst Village Green (the top Glebe). It was resolved to accept the quotation from Capel Groundcare for the grounds maintenance of the field for the period up to March 2019. Capel Groundcare maintains other Parish Council Grounds, has the right equipment and a proved track record of reliability.
127/18 Goudhurst Village Green (the top Glebe). It was noted that Tate Fencing will be installing the vehicle gate on 24 July 2018.
128/18 Laurel Hedge between the Children’s Play Area and the Burial Grounds. Landscape & Biodiversity Officer TWBC has suggested that Council consider removing this laurel hedge and replacing it with a native species hedge. It was resolved that the Clerk should research appropriate contractors and obtain quotes.
129/18 Goudhurst Scouts overnight event. It was noted that a request has been received from the 1st Goudhurst Scout Group on behalf of the Scouts Weald District for a camping event on the Village Green (the top Glebe) in October 2018. Initially Council understood that there would be about 300 campers on the field. However it was later revealed that the Beavers and Cubs would sleep in St Mary’s Church and the Explorers and Scouts on the Village Green. Council decided that in the circumstances it would be better if the Explorers and Scouts camped on the lower Glebe. The Clerk will relay that decision to the organisers.
HIGHWAYS & FOOTPATHS COMMITTEE
The Chairman of the Highways & Footpaths Committee presented the Minutes of the Committee meeting held on 26 June 2018.:
130/18 Footway on A262 Station Road from Ranters Lane junction to Bluecoats Lane Junction. Chairman H&F Committee and the Clerk have met with the owners of the Swale. They have agreed to a path being established through the Swale despite their concerns about the dangers of traffic. They asked that that the Parish Council will cover their legal costs in connection with the creation of a permissive path. Committee seeks approval from Council for £1,000 to cover this legal cost. However, the Parish Council Chairman in giving a brief review of Council’s current financial situation, warned that it is likely to be necessary to delay the implementation of some projects from 2018/19 to 2019/20 or later.
131/18 Grant Funding from Fernham Homes. Chairman H&F Committee will seek increased funding from Fernham Homes over the £1000 already promised to the swale path project. The aim is to obtain a commitment to 50% of the total project cost.
132/18 Bollard in Goudhurst High Street. The stump of the bollard on the north side of the High St by the Pharmacy is now a trip hazard. The Clerk has reported the matter to Kent Highways.
133/18 Proposed Traffic Regulation Order (TRO) for the regrading of the A262 to a B class road and proposed restrictions on HGVs. It was noted that the H&F Committee is meeting with our Consultants on 23 July to review their updated draft and to agree on ‘next steps’.
134/18 Speed Indicator Device (SID). It was noted that this was successfully commissioned on 06 July 2018 on Cranbrook Road. It will be moved to North Road after about 1 week..
135/18 Electronic Vehicle Charge Points (EV). Cllr Mrs Newsam gave an update. A recent meeting with UK Power Networks had resulted in some disappointment. The power supply required – 66 kVA – is a very large amount of power and could not be taken from the power mains in the vicinity of the proposed site for the vehicle charging units. Lately UK Power Networks has provided quotes which are way above Council’s means. The Committee will now re-evaluate the project and report further.
136/18 Fire Hydrants. It was noted that Kent Fire & Rescue Services has almost completed the necessary remedial work and that yellow marks are evident on the roads all over the Parish.
POLICE & NEIGHBOURHOOD WATCH
137/18 CCTV. Following Minute 101/18. In the absence of the Chairman of the Police & Neighbourhood Watch Committee there was noting to report.
Council noted the following Decisions from TWBC published in June 2018:
17/03135 Bethany School Jarvis Lane Goudhurst
Removal/Variation of Condition 8 of 14/01305/FUL (Single storey swimming pool enclosure with associated external works) to allow use of pool by local residents, primary schools and community groups,
17/03698 Former Allotment Gardens Churchill’s Rope Walk Goudhurst
Erection of 2 No 4-bedroom dwellings with associated parking, landscaping and ancillary works
17/03814 Old Swatlands Cranbrook Road Goudhurst
Demolition of existing conservatory; Erection of single-storey and two-storey side extension and alterations to roof and fenestration
17/03815 Old Swatlands Cranbrook Road Goudhurst
Listed Building Consent – Demolition of existing conservatory; Erection of single-storey and two-storey side extension and alterations to roof and fenestration
18/00735 Summerhill Barn Summerhill Goudhurst
Lawful Development Certificate (Proposed) – Siting of Caravan to provide ancillary residential accommodation
18/01203 3 West Road Goudhurst
Internal alterations including relocation of existing bathroom to first floor, removal of kitchen wall to create combined kitchen/diner, addition of a conservation roof light and SVP terminal to South elevation; alterations to existing extension including addition of roof lantern and french doors, clad existing extension to match dwelling. Internal alteration to detached ancillary building, alteration to fenestration on front elevation and addition of a conservation roof light to West elevation
18/01204 3 West Road Goudhurst
Listed Building Consent: Internal alterations including relocation of existing bathroom to first floor, removal of kitchen wall to create combined kitchen/diner, addition of a conservation roof light and SVP terminal to South elevation; alterations to existing extension including addition of roof lantern and french doors and full height window, clad existing extension to match dwelling. Internal alteration to detached ancillary building, alteration to fenestration on front elevation and addition of a conservation roof light to West elevation
18/01228 The Grange Chequers Road Goudhurst
Trees: G1 (5x SYCAMORE) – Fell hardstanding
18/01334Marlingate Granary Bedgebury Road Goudhurst
Erection of a single storey rear extension including glass link and store room
18/01335Marlingate Granary Bedgebury Road Goudhurst
Listed Building Consent: Erection of a single storey rear extension including glass link and store room
18/01634 Old Forstal Ladham Road Goudhurst
Proposed single storey extension with minor internal alterations; Proposed garage conversion; Proposed erection of a detached garden room/store. (Amendment to 17/01818/FUL – change from clay tiles to slate on single storey extension).
18/01634 Old Forstal Ladham Road Goudhurst
Listed Building Consent – Proposed single storey extension with minor internal alterations. (Amendment to 17/01819/LBC – change from clay tiles to slate on single storey extension).
139/18 APPLICATIONS considered by the Parish Council Planning Committee in June 2018 with representations here approved by Council:
18/00644 Royal Oak Garage London Road Flimwell
Clearing and levelling of existing unused ground and creation of new earth bund and parking for vehicles
Goudhurst Parish Council believes that following the installation of the proposed bund and planting, the proposed use of the site for vehicle storage/parking will have minimal impact on the locality and the AONB.
18/01821 Cottage at Stream Farm Summerhill Goudhurst
Change of use from holiday let to residential unit with external alterations including conversion of double garage to living accommodation
NEIGHBOURHOOD DEVELOPMENT PLAN
140/18 NDP Steering Committee.
The Clerk, feeling unwell, left the meeting at 9.30 pm after item 140/18.
GENERAL DATA PROTECTION REGULATIONS (GDPR)
141/18 Council is expecting our Data Protection Officer (DPO) from GDPR-info Ltd to visit us on 23 July 2018 to carry out an Audit and to give advice on procedures. The Parish Council Privacy Notice has been put up on the website. The Clerk is expecting some extra workload in obtaining permission from certain residents to hold data about them such as addresses, e-mail and telephone numbers.
142/18 It was resolved unanimously that the following payments be made:
4388 AVB Farnfield June 18 salary and expenses £2,585.01
4389 HM Revenue & Customs Clerk PAYE & NI June 18 £920.89
4390 Grounds Care & General Services Grounds maintenance St Mary’s June £1,204.80
4391 Capel Groundcare Chequer Field etc grounds maint June £1,139.86
4392 John Fermor Landscapes Christ Church grounds maint June £220.00
4393 Pearsons Landscapes The Pond & Plain grounds maint June £116.40
4394 Tenterden Twilight Toilet Block cleaning June £731.45
4395 Microshade Business Consult Citrix Inv 10818 £61.14
4396 Pear Technology Services Mapping Technology Support 2018/19 £168.00
4397 Arron Services (AVBF) Council Computer services £237.00
4398 HFF Construction Pond Pump maintenance £240.00
4399 Hawkhurst Fish Farm Grass carp for Goudhurst Pond £360.00
4400 Wallgate Ltd Handwash units service contract £1,202.40
4401 DHA Planning A262 Study technical report £2,116.22
4402 P F Cusack (Ed Bates) Parking signs for the Fete £156.00
4403 Richard Greenaway Hop Pickers sign to notice board £22.00
4404 B&K Electrical Cables for speaker system £160.28
4405 Kent Assoc Local Councils Membership 2018/19 £1,050.58
4406 Goudhurst Parish Hall Meeting Room hire Apr-Sep 2018 £375.00
4407 James Boot NDP Consultancy £260.10
4408 The Wealden Group Ltd NDP Printing £112.80
4409 The Wealden Group Ltd NDP Notice Boards £126.00
4410 Goudhurst Parish Hall NDP Meeting Room hire Feb – Jun 18 £370.00
4411 NALC Local Council Review subscrip 2018/19 £17.00
4412 Poyntell (SP Wickham) Lock & Chain Glebe gate £68.63
4414 Craig Broom Consultancy services Apr – Jun 18 £250.00
4415 PCC Goudhurst Burial Board meeting room hire £12.60
4416 Tate Fencing Ltd Balance due Glebe gate (Village Green) £1,569.14
DDR Information Commissioner ICI registration fee 2018/19 £35.00
DDR BT Broadband Parish Hall £232.20
DDR E-on Kilndown red kiosk and Plain light £19.03
DDR Water Choice Balcombes Hill toilets water £321.10
DDR Veolia Environmental Burial Grounds bin £140.40
143/18 Receipts in June 2018
Fete collection for the Defibrillator fund £199.65
NatWest interest £2.24
CCLA dividend £15.15
144/18 Bank reconciliation. Resolved to accept the Clerk’s explanation of the reconciliation of accounts to the end of June 2018 and noted that Council’s cash book balance was:
Nat West Current a/c £8,079.02
Nat West Business Reserve £40,668.07
CCLA Public Sector Deposit Fund £35,257.51
145/18 Statement of receipts and payments against budget for April to June 2017. Members noted that there are no significant unexplained variances from Budget
146/18 Budget Estimates for 2018/19, 2019/2020 and 2020/2021. The Chairman presented a report. (spreadsheets of the relevant figures were available to each Member at this meeting). It was noted that whilst Council’s finances are sound, it will be necessary to move the implementation of some projects to later years. One major project that may require funding should the proposed lease Agreement with the Diocese of Canterbury be finalised is the upgrading of the equipment in the Back Lane children’s play area.
NEXT PARISH COUNCIL MEETING
147/18 13 August 2018. At the Quarry Centre, Kilndown at 7.30 pm.
ITEMS FOR INFORMATION
The Meeting closed at 9.45 pm.
These Minutes are subject to approval at the next meeting of Council
Clerk to the Parish Council
Anthony Farnfield MBE
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