GOUDHURST PARISH COUNCIL
Local Government for Goudhurst, Kilndown and Curtisden Green
MINUTES OF A MEETING OF GOUDHURST PARISH COUNCIL
at The Quarry Centre, Kilndown on Monday 14 August 2017 at 7.30 pm
PRESENT: Councillors Antony Harris (Chairman), Alan Foster, Mrs Angela Broom, David Boniface, Chris Ditton, Phil Kirkby, Mrs Susan Newsam, Guy Sutton, Mrs Rachel Washbourn and Stephen Wickham.
10 Members of the Public.
As Vice-Chairman, Cllr Phil Kirkby opened the meeting in the temporary absence of the Chairman.
APOLOGIES FOR ABSENCE
138/17 were accepted from Cllrs Barry Noakes, (holiday).
DISCLOSURES OF INTEREST
139/17 The Vice-Chairman reminded Members of their responsibility for any Declarations of Interest on Agenda items for this meeting and for any changes to their Register of Interest Declarations.
MINUTES OF THE LAST MEETING
140/17 It was resolved that the Minutes of the meeting held on 10 July 2017, copies of which had been previously distributed to Members, be signed by the Chairman as a correct record.
At 7.34 pm Cllr Antony Harris, the Chairman arrived with apologies for having been delayed by a business matter.
QUESTIONS FROM THE PRESS AND THE PUBLIC
141/17 Mrs Barbara Stafford addressed the meeting on behalf of some residents of Bankfield Way, Mary Day’s and High Ridge all of who rent garages from Town & Country Housing Group. The matter relates to planning application 17/00706 of March 2017 for ‘Demolition of existing garages and erection of 1 No dwelling with 5 parking places’ at the Garage Site, Mary Days, Goudhurst. The issues raised by the 9 garage leaseholders are that they have been given short notice by Town & Country Housing to vacate their garages on the basis that Planning permission has been granted for application 17/00706. It is, however, evident that planning permission has not yet been granted despite the passing of 4 months or so since the application was submitted. The main concern relates to the loss of 6 garage parking places in an area where car park spaces are in very short supply plus the additional loss of spaces in front of the garages (total potential loss of parking for 12/16 vehicles). In discussion it was revealed that the garage occupants are weekly tenants but none of them have written agreements with Town & Country. Some have occupied their garages for around 30 years. It could be that Town & Country has the right to give notice to terminate the garage leases whether planning permission is granted or not. However, if TWBC, the planning authority, refuse the application what will happen about the Notices to Quit?
Some local residents reported that Town & Country is giving notice to quit to their garage leaseholders in other Parishes such as Marden, Staplehurst and Paddock Wood.
It was agreed that the Parish Council will write to both TWBC Planning Services and Town & Country Housing to represent local residents’ concerned and to ask for clarification from both organisations.
REPORTS FROM COUNTY AND BOROUGH COUNCILLORS
142/17 No reports have been received. It was resolved that the Clerk will ask our County Member if he could give us a periodic report by e-mail if he is unable to attend any of our Parish Council meetings.
The Chairman of the Amenities Committee reported:
143/17 Glebe Fields. It was resolved to approve expenditure of £600.00 to cover the cost of repairs to the top of the Vicarage cesspit which is located in the lower Glebe. It was accidentally damaged by the mowing contractor as it was covered in dense undergrowth at the time of mowing to clear the car park area for the Fete. Cllrs Stephen Wickham will liaise with Rev Hugh on this matter.
144/17 Chequer Field – Legal Issues. Following Minute 117/17. It was resolved that Council will ring fence any funds received from TWBC for resolving future possible drainage issues and other matters such as boundary disputes.
145/17 Chequer Field – Grounds Maintenance Contract. It was resolved to agree an uplift of £637.00 per annum to our contractor’s price since he now has his own ‘earthquake’ machine. It was noted that that is fair value as hiring in such a machine was costing £400.00 each time.
146/17 Goudhurst Pond De-silting. Following Minute 112/17. It was noted that some wedding parties are unhappy that the Pond has been drained prior to de-silting. It was further noted that it is not practicable now to refill the Pond (which has no stream or spring; it relies on rain and Highways run off water only). Council is working under close regulation by the Environment Agency and an agreed contract with the de-silting contractor. Amenities Committee re-confirmed that the silt removal will start on Monday 25 September 2017. Signs have been placed around the Pond to inform the public.
It was resolved to approve expenditure of £1,000.00 for the removal and safe keeping of the fish from the Pond.
147/17 Balcombes Hill Car Park – Parking Places Order. The Clerk is in touch with KCC Kent Legal Services. A date for a meeting has yet to be confirmed with Invicta Law Ltd.
148/17 Balcombes Hill Public Toilets. It was resolved to approve payment of £687.00 + VAT for the annual Wallgate service contract for the maintenance of the handwash units. It was noted that this figure could be reduced to zero if Council replaces the remaining 25 year old units with new ones since the new ones will be covered by guarantee.
149/17 Lurkins Rise Recreation Area: Fly Grazing Horse. It was noted that a fly-grazing horse has been in the Lurkins Rise area since 05 July and both Cllr Stephen Wickham had spoken to the owner about this. Subsequently the horse was moved out of the recreation area which has now been secured from re-entry. Council has contacted the Police Liaison Officer at GRTPA who advises that if a person is concerned about the welfare of the horse, then they, as witness, should contact the RSPCA. The Amenities Committee suggestion that KCC Highways be informed that there is a horse tethered and grazing on the verge at Station Road, Goudhurst opposite Smith’s Lane was agreed. Post meeting note: It appears that the horse has subsequently been moved away from Goudhurst.
150/15 Lurkins Rise Recreation Area: Dog Fouling. To note that dog fouling has been reported around the Lurkins Rise Recreation Area and that a large, prominent ‘No fouling: bag it and bin it’ signs have been erected.
151/17 Goudhurst in Bloom 2017. Cllr Mrs Angela Broom reported that judging has been completed and a provisional date of Monday 04 September 2017 has been arranged for the awards ceremony at The Star and Eagle.
152/17 Kilndown Fishing Club. Mr Graham Booth from KFC has advised Council that he believes fish are being stolen from the pond resulting in declining fish numbers and poorer fishing. A suspicious white van has been seen in the area. KFC is asking for extra vigilance by members and Kilndown residents and to report anything suspicious. Resolved: the Clerk will alert PCSO Dave Jenkins accordingly.
HIGHWAYS & FOOTPATHS COMMITTEE
The Chairman of the Highways & Footpaths (H&F) Committee reported:
153/17 Speed Indicator Device (SID). Minute 126/17. It was noted that the draft Deed of Easement between Kent Highways and Mr D Hill of North Road is with Cllr Guy Sutton for checking.
154/17 Footway on A262 Station Road from Ranters Lane junction to Bluecoats Lane Junction. It was noted that Council is hopeful that the developer of the new houses at Hope Mill will make a financial contribution to the cost of establishing a footway through the swale at the junction of Blue Coats Lane and A262 Station Road.
155/17 Speed limit reduction on A262 Cranbrook Road. Members considered KCC ‘Third Party Traffic Regulation Order Requests – Guidance Notes for Applicants’ and a Flowchart ‘Parish Council Funded Works’ which had been distributed earlier. The initial reaction is that the devolution of this and similar projects to the Parish Council is going to cause difficulties in implementation due to the lack of resources locally. Highways & Footpaths Committee will consider the matter further and may decide to ask Council to seek advice from our County Member.
POLICE & NEIGHBOURHOOD WATCH
The Chairman of the Police & Neighbourhood Watch Committee reported:
156/17 CCTV. It was noted that one proposal from a supplier of CCTV systems is a scheme which would cost the end user approximately £500.00 a year over a 5 year period. Council awaits further details.
It was resolved to note the following Decisions from TWBC published in June 2017:
17/01319 Land at Triggs Farm Cranbrook Road Goudhurst
Outline (Access not reserved) – Demolition of the property known as Kestrel Cranbrook Road Goudhurst and erection of a new access road and ten detached dwellings
17/01456 Libra Hair First Floor Unit Fountain House High Street Goudhurst
Change of use from A1 (Shops) to C3(s) (Dwellinghouse)
17/01652 Kilnwood Church Road Goudhurst
Erection of a two-storey extension and alterations
17/01659 Riseden Farm Riseden Kilndown
Two storey side and rear extension and refurbishment of existing out building
17/01660 Riseden Farm Riseden Kilndown
Listed Building Consent – Two storey side and rear extension and refurbishment of existing out building
17/02161 Wanderwood North Road Goudhurst
Non-Material Amendment in relation to 16/07856/FULL (Variation of Condition 2 of planning permission 16/06248/FULL (Demolition of existing house and garage; Proposed replacement dwelling and attached garage including formation of new vehicular access to create ‘in/out’ drive) – Minor changes to fenestration and internal layouts of upper and lower ground floor level layouts) – Alterations to fenestration.
158/17 APPLICATIONS considered by the Parish Council Planning Committee in June 2017 with representations here approved by Council:
17/01942 The Granary Summerhill Goudhurst
This proposal will have minimal impact on the locality or the AONB.
17/02034 Libra Hair First Floor Unit Fountain House High Street Goudhurst
Listed Building Consent: Change of Use from A1 (Shops) to C3(a) (Dwelling house)
Goudhurst Parish Council does not believe that there has yet been any attempt to market this shop as business premises, as is required by TWBC policy.
17/02159 Zion Barn Ranters Lane Goudhurst
Demolition of existing conservatory and erection of a replacement conservatory
Members agreed the application in principle but had some concerns about the proposed use of uPVC in the context of the age and style of the converted barn.
The proposed replacement conservatory will have minimal additional impact on the locality or the AONB.
KCC/TW/0191/2017 Goudhurst & Kilndown C of E Primary School Beaman Close Goudhurst
Erection of a timber outdoor classroom building to the south of the main school building
Appropriate design and well screened. This will have a minimal impact on the locality or the AONB whilst being a valuable additional resource for the school.
17/02030 Great Horden Barn Horden Road Goudhurst
Extension to existing garage
Since the extension is at the end of the barn which is away from the road, the impact on the locality will be minimal. As this revised scheme is less bulky than the earlier refused one, its impact will be even less.
17/02266 Lakeview Oast Three Chimneys Farm Bedgebury Road Goudhurst
Alterations and extension to outbuilding including addition of first floor to create two storey outbuilding and construction of a tennis court
Recommend approval of the alterations to the outbuilding, which will have minimal impact on the locality and the AONB. Goudhurst Parish Council (GPC) has some reservations regarding the proposed tennis court as it is sited so far from the house. If officers are minded to approve, GPC would suggest conditions to ensure that the playing surface and netting are green, to minimize impact, and that if it falls into disuse it should be removed and the area restored to its original state.
17/02304 Fir Bank Tattlebury Lane Goudhurst
Demolition of existing dwelling & garage and erection of a replacement dwelling & garage
Whilst recommending approval, Goudhurst Parish Council would suggest that the roof lights should be glazed with a glass that limits light loss, and that the walls should be finished in a less obtrusive colour than white.
17/02319 5 Cliffe Cottages North Road Goudhurst
Single storey oak framed orangery extension to the rear with roof light.
In view of the fact that officers have approved a very similar structure two doors away, Goudhurst Parish Council, with some reluctance, recommends approval.
17/02320 5 Cliffe Cottages North Road Goudhurst
Listed Building Consent – Single storey oak framed orangery extension to the rear.
In view of the fact that officers have approved a very similar structure two doors away, GPC, with some reluctance, recommends approval.
16/07510 Land off Chequers Road Goudhurst
Outline (All matters reserved) – Residential development (4 No. bungalows for older residents). PINS Ref No M2270/W/17/3178192
Appeal lodged by Vuelands Farm Partnership because TWBC has refused permission on the application.
Goudhurst Parish Council’s refusal recommendation will be automatically forwarded to the inspector and no further submission is necessary.
NEIGHBOURHOOD DEVELOPMENT PLAN
159/17 Council’s representation on the NDP Steering Committee. Current representatives are Cllrs Harris and Sutton. It was resolved that Cllrs Mrs Angela Broom, Chris Ditton and Stephen Wickham will be reserves who will attend Steering Committee if required if others can not.
160/17 Public Workshops. It was noted that these will be held on:
Vision and Objectives09 September 2017 at Goudhurst Parish Hall. 09.00 to 13.00 hrs
Housing and Design23 September 2017 at Goudhurst Parish Hall.09.00 to 13.00 hrs
Traffic and Economy07 October 2017 at Kilndown Village Hall.09.00 to 13.00 hrs
Landscape and Community21 October 2017 at Kilndown Village Hall.09.00 to 13.00 hrs
Leaflets containing details of these workshop meetings plus the results of the recent Residents’ Questionnaire are about to be delivered to all businesses and dwellings in the Parish.
TWBC – OPEN SPACE, SPORT and RECREATION STUDY: TOWN/PARISH COUNCIL SURVEY
161/17 It was noted that the Clerk had completed the survey and submitted it on 08 August 2017. However it was noted the information submitted may need to be updated in line with NDP results.
162/17 KALC Clerks’ Conference 2017 at Canterbury 14 September. The Clerk will attend.
KALC Finance Conference at Ditton 12 October. The Clerk will attend.
SOCIAL MEDIA – FACEBOOK
163/17 Cllr Mrs Rachel Washbourn is keen to advise Council on Social Media opportunities to keep in touch with a wider audience of local residents. It was resolved that she will establish a Goudhurst Parish Council Facebook Account and work closely with the Clerk on implementation. Council can use the facility to put up news items but we will not become involved in ‘detailed discussions’ through this media. Any serious subjects that are raised by the public will be dealt with by Cllr Mrs Washbourn with the Clerk on a bi-lateral basis.
164/17 It was resolved unanimously that the following payments be made:
4135 AVB Farnfield July 17 salary and expenses £2,397.71
4136 HM Revenue & Customs Clerk PAYE & NI July 17 £905.65
4137 Groundscare & General Services St Mary’s mowing contract Jul £1,807.20
4138 Capel Groundcare Chequer Field etc grounds maint July £713.30
4139 John Fermor Landscapes Christ Church lower area mowing July £480.00
4140 Pearsons Landscapes The Plain and Pond maint July £103.20
4141 Tenterden Twilight Toilet Block cleaning July – 4 weeks £572.00
4142 Paul & Eileen Landon War Memorial garden maintenance £40.00
4143 Microshade Business Consultants Citrix Inv 9978 £56.70
4144 Mr Arnold Page NDP Draw winner £100.00
4145 Mrs Florence Button NDP Draw winner £100.00
4146 Mr Martin Greenroyd NDP Draw winner £100.00
4147 NALC Local Council Review subscription £17.00
4148 Iden Signs No dog fouling signs £30.00
4149 Iden Signs No dog fouling & Pond de-silt signs £159.60
4150 HFF Construction De-silt removal of fish from pond £1,320.00
4151 Signs of Cheshire Ltd Burial Grounds notice board £1,190.00
4152 James Boot NDP Consultancy fee £332.65
4153 KALC Clerk training 14 Sep £72.00
4154 KALC Clerk training 18 July £72.00
4155 Craig Broom Out of pocket expenses as Sec to NDP £250.00
4156 Lamberhurst Engineering Quarry Pond Mower maint £57.90
4157 Croft Glass Repair glass Kilndown red ‘phone’ kiosk £137.44
4158 Colin Willis NDP expenses £342.95
4159 Hurstway Construction Co Ltd Public toilets door repair £90.00
4160 Goudhurst Parish Hall Council meeting room hire Apr – Sep 17 £375.00
4161 HP Inc (UK) to AVB Farnfield Reimburse black printer cartridge £59.16
4162 HP Inc (UK) to AVB Farnfield Reimburse colour x3 cartridges £180.54
4163 Viking Payments Stationery £81.53
4164 Business-Stream co.uk Toilet block waste water charge £81.80
4165 AVB Farnfield Meeting expenses with Fernham Homes £11.00
4166 Business-Stream co uk Toilet block waste water charge £81.80
4167 Rialtas Business Solutions Alpha Software maint 17-18 £139.20
DDR South East Water Water Chequer Pavilion Dec16-Jun17 £103.06
DDR Veolia Environmental Services Burial Grounds bin Jul 17 £144.54
DDR BT Office phone and broadband £203.48
165/17 Receipts in July 2017
166/17 Bank reconciliation. Resolved to accept the Clerk’s explanation of the reconciliation of accounts to the end of July 2017 and noted that Council’s cash book balance was:
Nat West Current a/c£2,996.93
Nat West Business Reserve£48,361.10
CCLA Public Sector Deposit Fund£35,145.89
NEXT PARISH COUNCIL MEETING
167/17 11 September 2017. Parish Council Meeting at the Jessel Room, Goudhurst Parish Hall at 7.30 pm
168/17 Change of Venue. Due to Goudhurst Pond de-silting work Goudhurst Parish Hall will be closed for the week commencing 25 September 2017.
The Planning Committee meeting that was scheduled to be held in the Jessel Room on Tuesday 26 September at 6.30 pm will now be held at the Quarry Centre, Kilndown at 6.30 pm.
The Amenities Committee meeting that was scheduled to be held in the Jessel Room on Tuesday 26 September at 7.30 pm will now be held at the Quarry Centre, Kilndown at 7.30 pm
ITEM FOR INFORMATION
169/17 The Globe & Rainbow at Kilndown. Kilndown Parish Ward Councillors reported that a very well attended meeting was held at Kilndown Village Hall on 08 August 2017 at which the potential new leaseholder, Mr Shaun French and his partner gave a presentation on their plans together with a food tasting. This was very well received by local residents. We await further news of the re-opening of the Globe & Rainbow.
The Meeting closed at 9.25 pm.
These Minutes are subject to approval at the next meeting of Council
Clerk to the Parish Council
Anthony Farnfield MBE
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