Goudhurst, Kent. A Wealden hill village

COMMITTEES and RESPONSIBILITIES

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GOUDHURST PARISH COUNCIL
Standing Orders

COMMITTEES and RESPONSIBILITIES from February 2018

CHAIRMAN:Cllr Antony Harris VICE-CHAIRMEN:Cllrs Alan Foster and Phil Kirkby  

AMENITIES COMMITTEE

Chairman: Cllr Wickham Cllrs Boniface, Mrs Broom, Ditton, Foster and Kirkby   

BUSINESS and COMMUNICATIONS COMMITTEE

Chairman: Cllr Guy Sutton Cllrs Ditton and Harris

Advisers:Messrs Mitchell, Bushrod, Rolington and Mrs Susie Mitchell

BURIAL BOARD

Chairman: Cllr Mrs Susan Newsam Cllrs Mrs Broom, Noakes, Mrs Richards and Sutton   

Advisers:The Vicar of the United Benefice and Mr David Nichol

GLEBE FIELD COMMITTEE

Chairman:Cllr Antony Harris Cllrs Boniface and Wickham. Adviser:Mr Ed Bates

HIGHWAYS & FOOTPATHS with PUBLIC TRANSPORT

Chairman:Cllr David Boniface Cllrs Mrs Broom, Ditton, Foster, Kirkby, Mrs Newsam and Sutton  

HOUSING

Chairman:Cllr Stephen Wickham Cllrs Boniface, Broom and Ditton  

PARISH COMMUNITY CENTRECOMMITTEE

Chairman:Cllr Antony Harris Cllrs Mrs Broom, Foster, Kirkby and Wickham

POLICE & NEIGHBOURHOOD WATCH

Chairman: Cllr Phil Kirkby Cllrs Foster and Harris and vacancy   

Adviser:Mr Peter Rolington 

PLANNING

Chairman:Cllr Barry Noakes Cllrs Ditton, Foster, Harris, Mrs Richards and Sutton   

POLICY AND STAFFING

Chairman:Cllr Antony HarrisCllrs Boniface, Kirkby, Mrs Newsam, Noakes, Sutton and Wickham   

YOUTH

Chairman:Cllr Philip Kirkby Cllrs Mrs Broom, Mrs Newsam and vacancy 

The Chairman and Vice Chairmen of the Parish Council are ex-officio on all Committees.   

Except for Planning Committee (Standing Order 47 (2)), all Committee resolutions are subject to approval at Council.

The Quorum for all Parish Council Committee meetings is 3 Councillors.Advisers do not have voting rights.

OTHER COMMITTEES & APPOINTMENTS

GOUDHURST PARISH HALL COMMITTEE Cllrs Foster and Kirkby  

GOUDHURST VILLAGE GREEN COMMITTEE Cllr Mrs Broom

HOP PICKERS LINE REPRESENTATIVE Cllrs Boniface and Mrs Newsam 

KILNDOWN RECREATION HALL TRUST Cllrs Ditton, Mrs Newsam and Sutton

KILNDOWN MILLENNIUM GREEN TRUST Cllrs Ditton, Mrs Newsam and Sutton

KILNDOWN QUARRY CENTRE Cllrs Ditton, Mrs Newsam and Sutton

KALC AREA COMMITTEE Cllrs Harris, Foster and Kirkby

DOROTHY BATHURST’S CHARITY Cllr Noakes and Mr Richard Bushrod

GOUDHURST EDUCATION FOUNDATION Cllr Noakes and Mr Richard Bushrod

NEIGHBOURHOOD DEVELOPMENT PLAN Cllrs Harris and Sutton

PARISH HON TREE WARDEN Mr David Edwards 

PARISH HON POND WARDENS Cllr Mrs Broom and Mr Ed Bates

PARISH HON FOOTPATHS WARDENS Mrs Alison Scott and Mrs JoJo Bates 

CLERK TO THE PARISH COUNCIL Mr Anthony Farnfield MBE

COMMITTEE RESPONSIBILITIES

AMENITIES COMMITTEE

Meets every 2 months or as required.

Maintains public areas (the Plain & Pond etc), play areas owned by the Parish Council (GPC),village signs, notice boards, bus shelters, litter clear up campaigns and dog fouling, Christmas lights, public benches (not in the Burial Grounds), and trees.Monitors rural initiative schemes e.g. High Weald Project.Monitors Licensing matters.Responsible for the Tree Warden’s and the Pond Wardens’ activities.Responsible for the maintenance of the Goudhurst War Memorial and garden and the water trough at The Plain.Has responsibility for the Glebe Fields and Lurkins Rise Recreation Area grounds maintenance, use and legal issues. Has responsibility for the management of Balcombes Hill car park and the Public Lavatories.  

Note: the Goudhurst Beacon is on St Mary’s PCC land (but may transfer to Council’s responsibility with the Diocesan lease agreement).

BUSINESS AND COMMUNICATIONS COMMITTEE

Meets as Required

In liaison with local Business and Business groups identifies and then provides support for issues which the Parish Council consider appropriate.Promotes the Broadband Improvement project across the Parish and negotiates as required with Kent County Council and the suppliers of Broadband services.

BURIAL BOARD

Meets at least 3 times annually.

Reviews and implements Goudhurst Burial Board Regulations, including fees and charges.Issues Exclusive Right of Burial Certificates, allocates burial plots and ashes plots, deals with permission for monuments, the collection of fees and charges, the processing of certificates for burials and the maintenance of official burial records.Liaises with Funeral Directors, gravediggers and bereaved families as required.Ensures that St Mary’s Churchyard, Goudhurst cemetery and burial grounds, and Christ Church Churchyard, Kilndown are maintained in good order.The day to day administration of the Burial Board business is carried out by the Clerk.

GLEBE FIELD COMMITTEE

Meets as required.

Council Minute 448/10.Formed to negotiate the purchase or a long lease of the Glebe Fields with the owners of the Glebe Field, the Diocese of Canterbury, following instructions from Council.  

HIGHWAYS AND FOOTPATHS COMMITTEE with PUBLIC TRANSPORT

Meets every 2 months or as required.

a.To monitor, maintain and improve where possible and appropriately in collaboration of the relevant authorities:

i.      Walking routes (e.g. PROW footpaths and footways alongside roads)

ii.Liaises with KCC on local PROW maps

iii.    Traffic flow and traffic calming on public highways

iv.    Access on foot in and around Goudhurst

v.    Interactions between pedestrians and vehicles (crossings, footways, parking, etc)

vi.     HGV traffic issues

vii.    Public transport – bus services

viii. Cycling

b. To establish and take account of residents views on Highways and Footpaths matters.

c. To develop positive relationships with KCC and TWBC officers and members.

HOUSING COMMITTEE

Meets as necessary.

Monitors the administration of the Section 106 agreement between Tunbridge Wells Borough Council, Goudhurst Parish Council and the relevant Housing Associations relating to the allocation of affordable housing in the Parish.Monitors Housing Needs Surveys (should be renewed every 5 years)and Affordable Housing schemes in the Parish.

PARISH COMMUNITY CENTRE DEVELOPMENT COMMITTEE

Meets as necessary

With the Goudhurst Parish Hall Trustees, plans the establishment of a Community Centre near to central Goudhurst taking policy guidance from Council.

PLANNING COMMITTEE

Meets twice monthly or as required.

Considers all planning applications received from Planning Authorities and makes recommendations and representations.Standing Order 47 also refers. Represents Council at TWBC Planning Committee and Appeal Hearings as required.   

POLICE & NEIGHBOURHOOD WATCH

Meets as required and at least once annually.

Establishes and maintains good relations with Kent Police.Also the Police Community Liaison Officer and the KCC Community Warden allocated to cover Goudhurst Parish.Encourages participation in localNeighbourhood Watch activities.Advises Council on CCTV performance in the Parish.Brings forward recommendations for replacement equipment and possible expansion of CCTV coverage in key areas.

POLICY AND STAFFING COMMITTEE

Meets at least annually.

Prepares an annual budget to determine the Precept for approval by Council.Annually reviews Council’s Standing Orders, Finance Regulations, insurance cover, banking arrangements, and the Clerk’s remuneration, employment conditions and job description.Supervises the appointment of the Clerk to the Council. Hears internal complaints and complaints received from or against staff and prepares recommendations for the consideration of Council.Appoints members of an Appeal Committee as required.  

YOUTH COMMITTEE

Meets as necessary (but usually at least three times annually).

Assists local organisations by supporting the organisation and promotion of recreational projects to occupy and inspire young people in the Parish.Has responsibility for Chequer Field including relations with and the activities of Goudhurst United FC and their junior teams (Goudhurst Dynamos) and Goudhurst & Kilndown CE Primary School in their use of the Chequer Field facilities, including the pavilion.Has responsibility for Youth activities on the Glebe Field (Village Green) as well as projects such as the proposed youth shelter on the Glebe Field.Liaises with the organisers of the annual Goudhurst Fete on the use of the Glebe Field.Responsible for activities on the Lurkins Rise Recreational Area.

Goudhurst Parish Council, The South Oast at Smugley Farm, Bedgebury Road, Goudhurst TN17 2QU 01580 212552 www.goudhurst.co.uk

Minute 302/17.

Goudhurst Parish Council, The South Oast at Smugley Farm, Bedgebury Road, Goudhurst, CRANBROOK Kent  TN17 2QU   01580 212552

 

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