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Goudhurst, Kent. A Wealden hill village

Council News July

GOUDHURST PARISH COUNCIL
Local Government for Goudhurst, Kilndown and Curtisden Green

Parish Council LogoMINUTES OF A MEETING OF GOUDHURST PARISH COUNCIL

at The Jessel Room on Monday 10 July 2017 at 7.30 pm 

PRESENT:  Councillors Antony Harris (Chairman), Alan Foster, Mrs Angela Broom, David Boniface, Chris Ditton, Mrs Susan Newsam, and Stephen Wickham.

Mrs Rachel Washbourn, a potential candidate for co-option to Council.

Mr Colin Willis and Mr Craig Broom (Neighbourhood Development Plan)

 APOLOGIES FOR ABSENCE  

104/17 were accepted from Cllrs Barry Noakes, (holiday), Phil Kirkby (business) and  Guy Sutton (holiday).

DISCLOSURES OF INTEREST

105/17 The Chairman reminded Members of their responsibility for any Declarations of Interest on Agenda items for this meeting and for any changes to their Register of Interest Declarations.

MINUTES OF THE LAST MEETING

106/17 It was resolved that the Minutes of the meeting held on 12 June  2017, copies of which had been previously distributed to Members, be signed by the Chairman as a correct record.

QUESTIONS FROM THE PRESS AND THE PUBLIC

107/17 There were no questions from the Press or Public.

REPORTS FROM COUNTY AND BOROUGH COUNCILLORS

108/17 Cllr Barry Noakes has been appointed Chairman of the Borough Council Planning Committee.

GOUDHURST PARISH NEIGHBOURHOOD DEVELOPMENT PLAN (NDP)

109/17 Mr Willis and Mr Broom together presented a report on progress of the NDP so far and the ‘next steps’.

The public Update Evening and Questionnaire evening on 24 May had been attended by nearly 300  people in the Parish Hall.  The meeting lasted about 90 minutes .  The event has been filmed and is now up on You Tube.  Subsequently the NDP Questionnaires had been distributed parish-wide. nearly 1,100 were returned, which is about a 40% response rate.  Members resolved to approve  3 x £100.00 prizes to be paid out to winners in a draw for those who included their contact details with their completed  Questionnaire forms.  58 responses have been received from the Local Business Questionnaire.  An Exhibition of Results will be held at St Mary’s Church for a month from 24 July.  From 09 September the NDP Group will be holding a series of public workshops on Saturdays.  The first will concentrate on defining our Vision and Objectives and that will be followed by sessions covering Housing and Design, Traffic and Economy and lastly Landscape and Community.

At this point Mr Willis and Mr Broom left the meeting.

AMENITIES COMMITTEE

The Chairman of the Amenities Committee reported:

110/17 Glebe Fields.  Following Minute 008/17.  It was noted that Mrs Corinne Browne, Council’s legal adviser had written to the Diocesan Solicitors in response to their second draft Lease Agreement.  We believe that only relatively minor technical matters now need to be agreed,  However, there is one important issue that has to be resolved and that relates to who owns the Glebe Field; The Diocese of Canterbury or St Mary’s Goudhurst Parochial Church Council.  Council views this as important as  dealing with one landlord rather than two will be easier administratively..

111/17 Chequer Field – Legal Issues. Following Minute 079/17.  It was noted that Council’s legal adviser has written to TWBC Legal Department with some quotations for the repairs to the pitch.  An initial response from the Town Hall indicated that they are considering making an offer to settle this long dispute.

112/17 Goudhurst Pond De-silting.  Following Minute  081/14.  It was noted and reaffirmed that the draining of the Pond is planned to start in the week of 24 July with excavating starting in the week of 25 September.  Excavating will take up to a week.

113/17 Balcombes Hill Car Park – Parking Places Order.  The Clerk is in touch with KCC Kent Legal Services.

114/17 Loo of the Year Competition – Balcombes Hill Public Toilets.  It was resolved to enter this competition so as to reflect the good work that Tenterden Twilight Commercial Cleaning has put in during the past year to bring the cleanliness and general appearance up to a high standard.

BURIAL BOARD

115/17 St Mary’s Floodlighting.  It was noted that Council’s one-third share of the cost was paid in March 2017.  Some of the replacement equipment has been delivered and the rest is expected imminently.

116/17 Brick Footpath across St Mary’s Churchyard.  It was noted that Chairman Burial Board has obtained some helpful information from TWBC about possible expert contractors who can relay the bricks in sand as required by Conservation.  Burial Board will be seeking quotes for the work.  It was noted that ‘spillage’ from the replacement floodlights will probably provide sufficient light onto the footpath.

117/17 The foot gates in the northern and eastern Churchyard walls.  A recent Burial Board inspection showed them to be of excellent quality and looking good.  The Clerk will arrange for them to receive a coat or two of teak oil.

118/17 The Ridgeway Enclosure in the Victorian Cemetery.  It was noted that Chairman Burial Board is in touch with TWBC Conservation and Urban Design Officer about possible grant funds for repairs.

119/17 Regulations, Fees and Charges.  It was resolved that the Fees and Charges from 01 September 2017 for a period of 1 year will be:

Graves: Exclusive right of burial in an earthen grave £400.00  to £500.00

Interment £150.00  to£175.00

Approval of Monuments £110.00 to £120.00

Additional inscription £110.00to £120.00

Ashes: Exclusive right of burial in the ashes section £300.00  to £400.00

Interment £150.00  to £175.00

Approval of Memorial Tablets £110.00  to £120.00

Additional inscription £110.00  to £120.00

Registration of Change of Ownership no change at £30.00

It was resolved that there be no change to the text of the Regulations.

HIGHWAYS & FOOTPATHS COMMITTEE

The Chairman of the Highways & Footpaths (H&F) Committee presented the Minutes of a Committee meeting held on 2 June 2017:

120/17 WC43: Land at Whites Goudhurst.  It was resolved to recommend approval of the KCC proposal to slightly divert this PROW as it makes it easier for walkers and the landowner.

121/17 Footway on A262 Station Road from Ranters Lane junction to Bluecoats Lane junction. Following Minute 082/17.  The Committee, on reflection, asked for a new Resolution on this matter.  It was resolved that Council will write to Fernham Homes, the developer of the new houses on the old Sargeant’s Garage site (TW/15/504550), to ask for a face to face meeting with the purpose of discussing matters of mutual interest.

122/17 Ham’s Travel coaches parking on the A21 laybys at Flimwell.    A letter from Highways England dated 23 May 2017 was considered.  It was noted that Highways England has established bollards on the verges of the A21 near to Ham’s premises to prevent parking there.  However they point out that there are no parking restrictions in the laybys and it is unlikely that restrictions will be introduced due to the difficulty in both applying for and enforcing such a restriction.  The committee felt that this was a definitive reply to Council’s  original request for bollards to be placed in the relevant laybys. It was resolved that Council can take no further action.

123/17 Speed limit reduction on A262 Cranbrook Road.  Following Minute 363/16.  The Clerk has been in touch with Kent Highways and has lodged a request for a speed reduction.  Highways enquiry reference is 12406036.  Council awaits a response from Michael Hardy, Highways Schemes Engineer. It was resolved that the Clerk will mail all residents on A262 east of Goudhurst as far as Four Wents Farm to ask them to keep a log of all traffic incidents, with photos when possible, on that stretch of road. Responses will be sent to Cllr Mrs Angela Broom.

124/17 Extra parking in Goudhurst.  It was resolved that Council will approach the Goudhurst Social Club (Ex Servicemen’s Club) to seek an agreement with the Club for a limited number of parking spaces to be leased to Goudhurst Parish Council for an agreed annual fee.  The Clerk will action this.

125/17 Larger blue “P” sign at The Plain. It was noted that the Clerk has been in touch with Kent Highways. Their initial response was that there is no room on the present signs pole at the site.  However Members were of the view that the pole is largely populated by signs that are redundant e.g. the Finchcocks brown tourist sign.  The tourist signs are controlled by Kent Highways.  It was resolved that the Clerk will contact Highways to have the redundant signs removed thus making room for a more prominent blue “P” sign.

126/17 Speed Indicator Device.  Minute 083/17.  It was noted that the draft Deed of Easement between Kent Highways and Mr D Hill of North Road is with Cllr Guy Sutton for checking.

POLICE & NEIGHBOURHOOD WATCH

The Chairman of the Police & Neighbourhood Watch Committee reported:

127/17 CCTV.  Following Minute 085/17.  It was noted that the proposer of a scheme to fund the replacement equipment is still working on his proposal to finance the scheme and Council now expects a report to Council on 14 August 2017.

PLANNING COMMITTEE   

It was resolved to note the following Decisions from TWBC published in June 2017:

128/17 DECISIONS

17/01202 Brocade Mile Lane Goudhurst

Erection of a detached garage building

Granted permission

17/01208 Whites Bedgebury Road Goudhurst

Installation of a field gate to south west corner of site to facilitate access across Bedgebury Road to adjacent paddock, and to increase concrete area to stable yard

Granted permission

17/01224 Bedgebury Manor Bedgebury Road Goudhurst

Part-retrospective roof repairs including replacement lead work, timber work and work on chimneys

Granted permission

17/01317 Bay Tree Beresford Road Goudhurst

Proposed loft conversion

Granted permission

17/01405 1 Zion Cottages Ranters Lane Goudhurst

Lawful Development Certificate (Proposed works to a listed building) – Install secondary glazing

Application approved

17/01496 The Woolpack Winchet Hill Goudhurst

Double storey extension and alteration to existing dwelling

Granted permission

17/01505 Mount House Ranters Lane Goudhurst

Single storey rear extension (as previously approved); Glazed link between new extension and existing outbuilding; minor internal alterations; replacement of an existing detached garage with new relocated garage and log store.

Granted permission

17/01506 Mount House Ranters Lane Goudhurst

LBC – Single storey rear extension (as previously approved); Glazed link between new extension and existing outbuilding; minor internal alterations; replacement of an existing detached garage with new relocated garage and log store. Alterations to existing outbuilding

Granted permission

17/01734 The Vicarage Back Lane Goudhurst

Tree in a Conservation Area Notification: G1 (Group of Holly stems) – Fell

No objection

17/01947 Rose Cottage Clayhill Goudhurst

Tree in a Conservation Area Notification:  Cypress (G1) – Reduce all branches overhanging gardens of 1 Hillside Gardens and cut to line of the boundary fence

No objection

129/17 APPLICATIONS considered by the Parish Council Planning Committee in June 2017 with representations approved by Council:

17/01393 Cloud Cottage North Road Goudhurst

Part Retrospective – Widen existing drop kerb and brick piers to be knocked down and rebuilt in line with new widened entrance

Recommend approval

A sensible proposal which will enable easier and quicker access and egress, and therefore improved highway safety.

17/01456 Libra Hair First Floor Unit Fountain House High Street Goudhurst

Change of Use from A1 (Shops) to C3(a) (Dwelling house)

Recommend refusal

Goudhurst Parish Council does not believe that there has yet been any attempt to market this shop as business premises, as is required by TWBC policy.

17/01619 Long View North Road Goudhurst

Demolition of existing dwelling and associated buildings and erection of replacement dwelling and garage

Recommend approval

This proposal will have minimal impact on the locality or the AONB.   Subject to officers being able to confirm that the proposed volume increase complies with TWBC policy, Goudhurst Parish Council is content that approval is granted

17/01652 Kilnwood Church Road Kilndown

Erection of a two-storey extension and alterations

Recommend approval

This proposal will have minimal impact on the locality or the AONB, and Goudhurst Parish Council is content that approval is granted.

17/01659 Riseden Farm Riseden Goudhurst

Two-storey side and rear extension and refurbishment of existing out building

17/01660 Riseden Farm Riseden Goudhurst

Listed Building Consent – Two-storey side and rear extension and refurbishment of existing out building

Recommend approval

A well-presented scheme which will have little impact on the host dwelling, particularly when viewed from the front.   Officers should consider the concerns expressed by the neighbour at Riseden Farm Cottage and determine whether the new north-facing first floor window should be deleted or obscure glazed.

17/01740 Butchers Shop, High Street Goudhurst

Listed Building Consent – Internal alterations for Change of Use of the existing retail unit and storage areas (A1) to residential use (C3) (following approval of 16/500929/LBC for internal alterations)

Recommend approval

It is with considerable regret that Goudhurst Parish Council now accepts that the report on the property prepared by Durlings makes a convincing explanation as to why these premises are unlikely to find an occupier/purchaser.   The continued lack of use of the premises will lead to their further deterioration and perhaps ultimately to their partial collapse.

17/01818 Old Forstal Ladham Road Goudhurst

Proposed single storey extension with minor internal alterations; Proposed garage conversion; Proposed erection of detached garden room/store

Recommend partial approval

(a) Goudhurst Parish Council (GPC) is content that the single storey extension to the house and the conversion of the garage is acceptable.

(b) In view of the proximity of the tennis court to the house, GPC does not believe that the new detached garden room/store, sited some distance from the house can be justified in the AONB and in a listed curtilage.

Recommend approval of (a).  Recommend refusal of (b).

17/01819 Old Forstal Ladham Road Goudhurst

Listed Building Consent – Proposed single storey extension with minor internal alterations; Proposed garage conversion; Proposed erection of detached garden room/store

Recommend partial approval

(a) Goudhurst Parish Council (GPC) is content that the single storey extension to the house and the conversion of the garage is acceptable.

(b) In view of the proximity of the tennis court to the house, GPC does not believe that the new detached garden room/store, sited some distance from the house can be justified in the AONB and in a listed curtilage.

Recommend approval of (a).  Recommend refusal of (b).

17/01885 Little Barden North Road Goudhurst

Proposed installation of velux skylight in roof

Recommend approval

This proposal will have no impact on the locality or the Conservation Area, and Goudhurst Parish Council supports approval

17/01947 Rose Cottage Clayhill Goudhurst

Tree in Conservation Area Notification: Cypress (G1) – reduce all branches overhanging gardens of 1 Hillside Cottages and cut to boundary fence

Recommend approval

These trees are causing serious shading to the neighbouring property, and Goudhurst Parish Council supports their substantial reduction.

GOUDHURST IN BLOOM

130/17Cllr Mrs Broom reported that the judging had taken place.  Entries had been good except amongst the Traders.  The prize giving will take place in the first week in September.

TWBC – THE FIVE YEAR PLAN 2017 to 2022

131/17 A copy of this has been distributed to all Members of the Parish Council.

TRAINING

132/17 The Clerk distributed to each Member a copy of The Good Councillors Guide 2017 Edition.

133/17 It was resolved that the Clerk will attend a KALC IT refresher course on 18 July.

.ACCOUNTS 

134/17 It was resolved unanimously that the following payments be made:

4109 AVB Farnfield June 17 salary and expenses £2,287.76

4110HM Revenue & CustomsClerk PAYE & NI June 17 £905.65

4111 Groundscare & General Services St Mary’s mowing contract and hedge cutting £2386.40

4112 Capel Groundcare Chequer Field etc grounds maint contract June 17 £628.65

4113 John Fermor Landscapes Christ Church lower area mowing June 17 £980.00

4114 Pearsons Landscapes The Plain and Pond maint June 17 £103.20

4115 Tenterden Twilight Toilet Block cleaning June 17 – 4 weeks £572.00

4116 Bumbles Plant Centre (Ten’den Twi’lt Plants for Toilet Block £54.97

4117 Paul & Eileen Landon War Memorial garden maintenance £35.00

4118 Microshade Business Consultants Citrix Inv 9903 £56.70

4119 Alison Scott Dymo tape £24.84

4120 PCC Goudhurst Hire meeting room £12.60

4121 GM Monk Toilet block electrics maint £176.66

4122 Craig Broom NDP expenses £250.00

4123 Loo of the Year Awards Loo of the Year competition entry £182.40

4124 Goudhurst Parish Hall NDP room hire £336.50

4125 KALC Councillor training material £51.67

4126 Poyntell Lower Glebe padlock £78.74

4127 PCC Goudhurst Hop Pickers Line room hire St Mary’s £12.60

4128 Wallgate Ltd Annual Service Contract 2017/18 £824.40

4129 Hurstway Construction Co Ltd Quarry Pond life saving equipment £132.82

4130 Capel Groundcare Chequer Field extra marking junior pitches £216.16

4131Stationery Express (AVBF)Minor stationery items £7.98

4132 Cranbrook DIY (AVBF) Chequer pavilion extra keys £14.00

4133 The Parish Notice Board Co Burial Grounds notice board replace deposit £1,000.00

4134 James Boot NDP Consultancy fees £1,243.50

DDR South East Water Toilet block water Dec 16 to May 17 £149.29

DDR Information Commissioner Data Protection registration 2017/18 £35.00

DDR Veolia Environmental Services Burial Grounds bin June 17 £140.40

DDR E-On Energy at The Plain light and K’down red kiosk £16.93

135/17 Receipts in June 2017

Burial Board £410.00

NatWest interest £0.44

CCLA dividend £7.13

136/17  Bank reconciliationResolved to accept the Clerk’s explanation of the reconciliation of accounts to the

end of June 2017 and noted that Council’s cash book balance was:

Nat West Current a/c £2,996.93

Nat West Business Reserve £48,361.10

CCLA Public Sector Deposit Fund £35,145.89

£86,503.92

COUNCILLOR VACANCIES

137/17 Following Minutes 063/17 and 064/17.  It was resolved unanimously that Mrs Rachel Washbourn be co-opted to Council to fill the vacancy that arose with resignation of Mr Tom Malt.

NEXT PARISH COUNCIL MEETING

138/17 14 August 2017.   Parish Council Meeting at the Kilndown Quarry Centre at 7.30 pm

The Meeting closed at  9.05 pm.

These Minutes are subject to approval at the next meeting of Council

Clerk to the Parish Council

Anthony Farnfield MBE


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