GOUDHURST PARISH COUNCIL
Local Government for Goudhurst, Kilndown and Curtisden Green
MINUTES OF A MEETING OF GOUDHURST PARISH COUNCIL
at The Jessel Room, Goudhurst Parish Hall on Monday 10 October 2016 at 7.30 pm
PRESENT: Councillors Antony Harris (Chairman), Mrs Carol Ash, Mrs Angela Broom, David Boniface, Alan Foster, Barry Noakes, Guy Sutton, Tom Malt and Stephen Wickham.
1 Member of the public until after the Questions from the Public item.
APOLOGIES FOR ABSENCE
190/16 were accepted from Cllrs Alan Foster (holiday), Sean Gilder (no baby sitter) and Susan Newsam (funeral in Scotland). Also County Cllr Alex King.
DISCLOSURES OF INTEREST
191/16 The Chairman reminded Members of their responsibility for any Declarations of Interest on Agenda items for this meeting and any changes to their Register of Interest Declarations.
MINUTES OF THE LAST MEETING
192/16 It was resolved that the Minutes of the meeting held on 12 September 2016, copies of which had been previously distributed to Members, be signed by the acting Chairman as a correct record.
QUESTIONS FROM THE PRESS AND THE PUBLIC
193/16 Mrs Barbara Stafford raised 3 matters. She reminded Council that the permissive path around the ‘top’ Glebe Field could not be closed at any time since that field has Village Green status. Cllr Mrs Susan Newsam will be laying the Parish Council wreath at Kilndown on Remembrance Sunday. There are sufficient grave spaces and ashes plots available in the Burial Grounds to last between 25 and 30 years based on the average purchases in recent years.
REPORTS FROM COUNTY AND BOROUGH COUNCILLORS
194/16 Cllr Noakes reported that a replacement TWBC Monitoring Officer will be appointed soon.
The Chairman of the Amenities Committee reported:
195/16 Goudhurst Pond – Desilting. Following Minute 171/16. It was noted that the plan is still to start the process in the second half of October although there may be a slight delay due to the destination of the dredged silt being changed. Soil tests have shown the land of first choice is not ideal but a better site has been found elsewhere in the Parish. It was resolved to agree a payment of up to £1,000.00 to the landowner for taking the silt should there be a request for such a payment.
196/16 Goudhurst Pond Fence Posts. Following Minute 173/16. It was resolved to approve expenditure of £4,495 + VAT for the various replacement posts and splice repairs with a complete redecoration of the 61 posts in the Pond area. It was further resolved to approve payment of £475.00 to provide strimmer guards to the base of all the posts. Members noted that in putting this project out to tender the responses were either a contractor would provide the posts but not paint them or that they would paint but not provide. The only bidder that would do the complete job was Hurstway, a trusted local contractor with whom Council has worked for years past. Members resolved that Council’s Financial Regulation 12.1.c be implemented in this case..
197/16 Glebe Field. Following Minute 172/16. Members noted that a meeting on 23 September 2016 on-site between The Chairman of the Amenities Committee and the Clerk with Mr Graham Boulden, the Diocesan Land Agent, had produced general agreement on most issues. It was resolved that Buss Murton be briefed be briefed to deal with the formal 30 year lease when it is received from the Diocesan solicitors. Council needs clarification on the matter of the Diocese requesting Council to close the path around the west and north sides of the ‘top’ Glebe for 2 days a year; Council will contest that Diocesan proposal as the ‘top’ Glebe has Village Green Status. It was resolved that Council approve in principle:
- that a short length of fencing be established across the play are to facilitate those walking between the ‘top’ glebe and the Church Room.
- that a simple agreement be drawn up between Council and the Goudhurst Village Pre-School regarding their shed on the play area, their use of the play area, as well as the fenced garden area in the north west corner of the lower Glebe. The agreement will set out what is being permitted at the outset so that responsibility for maintenance, repair, public liability and so on is clearly set out.
- that the Diocese accepts responsibility for the mature trees on the eastern curtilage of both the top and bottom Glebes and that this and the imprecise boundaries in those areas are matters that will be covered in the lease agreement.
198/16 Quarry Centre, Kilndown. Following Minute 176/16. The Transfer of Title from the Parish Council to
The Kilndown Quarry Centre Trust was signed.
199/16 Goudhurst in Bloom. Cllr Mrs Angela Broom reported on a successful event this year. The number of entries had grown considerably. It was noted that she is considering introducing an additional category: a local community/neighbourhood award.
200/16 Christmas Lights. It was noted that some Members are keen that the Goudhurst High St Christmas lights should be left on and working well after Christmas so as to highlight to people passing through the good range of shops we have. Cllrs Antony Harris and Stephen Wickham will seek agreement for this from the Goudhurst High Street Traders.
201/16 Defibrillator at Kilndown. Following Minute 177/16. It was noted that the defibrillator has been established in the red phone kiosk and the well attended official opening was carried out by the Chairman of Goudhurst Parish Council on Saturday 17 September 2016. Much credit is due to Mrs Georgia Read-Cutting for her work in fundraising and seeing the project through. Training sessions are to be held soon. it was resolved to approve expenditure of £293.13 inc VAT to change the 4 glass Telephone panels to Defibrillator.
202/16 Balcombes Hill Toilet Block. It was noted that the number of incidents of petty vandalism and unacceptable behaviour has been much reduced by the vigilance of Mrs Laura Napper, whose company has the cleaning contract, and PCSO Dave Jenkins. It was noted that Hurstway has recently finished maintenance work to bring the facility up to a high standard and it was resolved to approve expenditure of £1,450.36 to Hurstway for this work over several weeks. Members resolved that Council’s Financial Regulation 12.1.c be implemented in this case.
203/16 Kilndown Fishing Club. It was noted that Council had been approached by Mr Graham Booth, a resident of Cranbrook with strong Kilndown connections to re-start Kilndown Fishing Club at Kilndown Quarry Pond. The Clerk has asked Mr Booth to submit his proposal in writing for Council to consider. It was noted that there are issues of noise, parking, insurance, safety, supervision of youngsters etc to be taken into account.
204/16 Tourist Postcards of Goudhurst. Council has received comments that there is a demand not being satisfied for tourist to purchase postcards of views of Goudhurst. Cllr Mrs Susan Newsam has carried out some research and has found several sources. Information is being passed to local retailers.
HIGHWAYS & FOOTPATHS COMMITTEE
205/16 The Chairman of the Highways & Footpaths Committee reported briefly on work in progress.
POLICE & NEIGHBOURHOOD WATCH COMMITTEE
The Chairman of the Police and Neighbourhood Watch Committee reported:
206/16 CCTV. Minute 155/16. It was noted that Sunstone, with whom Council had had a preliminary meeting on 02 June 2016 and a further scoping meeting on-site on 26 September 2016, had submitted an initial costing against a specification. P&NHW Committee will now meet to review this in detail and to bring forward recommendations to Council. The Clerk has acknowledged to Sunstone verbally.
It was resolved to note the following Decisions from TWBC published in recent months:
16/500928 Butchers Shop High St Goudhurst
Change of use of the existing retail unit and storage areas (Retail A1) to residential use (C3) to include internal alterations.
16/500929 Butchers Shop High St Goudhurst
Listed Building Application: Change of use of the existing retail unit and storage areas (Retail A1) to residential use (C3) to include internal alterations.
16/501398 Wagtail Farm Jarvis Lane Goudhurst
Change of use of barn from agricultural store to a mixed (sui generis) use of agricultural store and building materials store
16/501852 Etchinghill Farmyard Gore Lane Goudhurst
Conversion of building from use for storage of vehicles (Class B8 of Schedule of Use Classes Order) to a dwelling and demolition of redundant buildings
16/501871 Maypole Barn Maypole Lane Goudhurst
Conversion and change of use of Maypole Farm Barn to provide a two bedroom holiday let
16/502030 3 Welches Ladham Road Goudhurst
Erection of a single storey rear extension and new front porch. Loft conversion with one velux window
16/502381 Windy Ridge Lady Oak Lane Goudhurst
Application for the removal of Condition 3 of planning application ref WE/5/73/146 (Erection of an agricultural workers dwelling) being the occupation shall be limited to a person solely or mainly employed or last employed in the locality in agriculture
16/502457 Little Bewl Bridge Farm Hastings Road Lamberhurst
Conversion of 2 bay garage and store into annex accommodation
16/502458 Little Bewl Bridge Farm Hastings Road Lamberhurst
Listed Building Consent: Conversion of 2 bay garage and store into annex accommodation
16/502663 Trowswell Hill Cottage North Road Goudhurst
Demolition of existing 3 bed house and construction of a new 4 bed dwelling
16/502952 Long View North Road Goudhurst
Demolition of existing dwelling and erection of a replacement dwelling with attached garage. Associated hard and soft landscaping
16/504212 Bank House High Street Goudhurst
Single storey rear extension and associated works
16/504722 The Oast House Curtisden Green Lane Goudhurst
Single storey extension
16/504943 Bedgebury Pinetum Park Lane Goudhurst
Erection of kiosk to serve adventure area
16/505045 East Stables Bockingfold Farm Ladham Road Goudhurst
Erection of a single storey rear extension. Alterations to fenestration to provide additional patio doors to rear
16/505144 Five Ash Down Garage London Road Flimwell
Proposed valeting building
16/505857 Three Chimneys Farm Bungalow Bedgebury Road Goudhurst
Extension to existing oak framed garage to provide secure storage for garden equipment and logs
16/504858 Forestry Commission Bedgebury Pinetum Bedgebury Road Goudhurst
Hard surfacing parking area
16/504859 Forestry Commission Bedgebury Pinetum Bedgebury Road Goudhurst
Advertisement consent for 5 x gallows frame advance banners
16/505398 The Granary Ladham Road Goudhurst
Two storey side extension and single storey rear extension; Formation of roof terrace above ground floor extension
16/05644 Chequer Tree Farmhouse Mile Lane Goudhurst
Demolition of existing boiler house and erection of a new single storey kitchen extension and back door porch with alterations
16/05667 1 The Retreat Lidwells Lane Goudhurst
Single storey rear extension
16/05680 Bakers Farm House Ladham Road Goudhurst
Proposed extension to garage
16/05743 Holly House Cranbrook Road Goudhurst
Rear extension at first floor extending an existing bedroom, internal alterations, new section of pitched roof, new windows and external door with canopy
208/16 APPLICATIONS considered by the Parish Council Planning Committee in September 2016 with representations approved by Council::
16/505448 Lower Ladysden Farm Winchet Hill Goudhurst
Proposed external changes to the building to provide two semi-detached dwellings; Amended site location plan and provision of additional existing and proposed plans.
The submission made by Goudhurst Parish Council on 13 July 2016 was made in ignorance of the planning status of the subject building, and should be ignored.
The building is not visible from dwellings in Goudhurst and only visible at distance (>750m) from those in Horsmonden. At these distances the proposed changes will have very limited impact.
16/06121 Greentrees Oast Cranbrook Road Goudhurst
Conversion of garage space into lounge and storage room
Minimal impact on the location and there is adequate space for vehicles to park and turn without using this garage
16/06324 Rose Villa North Road Goudhurst
Two storey rear extension and associated works
As the proposed extension is to the rear of the dwelling it will have minimal impact on the locality, the AONB and the Conservation Area
Having noted the representation from the immediate neighbour at 1, Culpepper Mews, Goudhurst Parish Council would qualify its recommendation to approve with the following comments.
– The upstairs window serving the bathroom should be obscure glazed
– Officers should consider whether the shading caused to the garden and the French doors of
1, Culpepper Mews by the proposed extension will cause an unacceptable loss of amenity to that property.
16/06361 Risebridge Farmhouse Ranters Lane Goudhurst
Internal alterations to the ground and first floors (works already carried out)
It would appear that the alterations have been carried out in such a way that they could be reversed, if deemed necessary. Subject to the views of the conservation officer, Goudhurst Parish Council is content that the application is approved
16/06515 Pondside Cottage Church Road Kilndown
Elevation change at north east corner of building.
The impact of the proposed changes on the locality and the Conservation Area will be minimal.
16/06378 Brandfold Terrace Cottage North Road Goudhurst
Swimming pool adjacent to ancillary accommodation
This location is not overlooked by any residential properties although footpath WC22 passes quite close by. The proposed swimming pool will have very limited impact on the location or the AONB.
PLANNING – TREES
209/16 Members noted advice received from Dan Docker, TWBC Tree Officer: In an effort to help people with their tree queries, TWBC has set up a series of pages on the TWBC website. This should help local residents in being able to find out which trees are protected and what to do/who to refer to if they have a query relating to trees. The link is: http://www.tunbridgewells.gov.uk/residents/planning/trees
NEIGHBOURHOOD DEVELOPMENT PLAN (NDP)
210/16 Following Minute 182/16. It was noted that, following the ‘Big Meeting’ held on 10 September 2016 attended by 238 local residents, a follow up meeting was held on 06 October at St Mary’s Church. Over 50 active volunteers attended. Mr Kelvin Hinton, TWBC Planning Policy Manager addressed the meeting. Mr Colin Willis was elected Chairman of the Steering Committee and Mr Craig Broom volunteered to be the Secretary to the NDP Group. Volunteers have now been organised into 6 working groups and work has now started on the Goudhurst Parish NDP. The project will take around 2 years to complete and is likely to cost over £20k (partly government grant aided) from the experience of other Parishes who have already completed their NDPs. It was noted that the Terms of Reference of the NDP Group allows for 3 Members of Goudhurst Parish Council to be members of the NDP Steering Committee.
211/16 It was resolved unanimously that the following payments be made:
3923 AVB Farnfield August 16 pay and expenses £2,285.85
3924HM Revenue & CustomsClerk PAYE & NI Sep 16£841.26
3925 Groundscare & General Services St Mary’s grounds maint contract Sep 16 £1,406.40
3926 Capel Groundcare Chequer Field etc grounds maint contract Sep 16 £1069.27
3927 John Fermor Landscapes Kilndown grounds maint Sep 16 £220.00
3928 Pearsons Landscapes The Plain and Pond maint Sep 16 £103.20
3929 Tenterden Twilight Cleaning Balcombes Hill public toilets contract Sep 16 £559.00
3930 James Boot NDP Consultancy services £191.70
3931 KALC Training material £9.29
3932 Microshade Business Consultants Citrix Inv 9206 £54.30
3933 Kilndown Millennium Green Trust Grant to play area equipment repairs/maint £619.54
3934 KALC Training: Clerk at Finance Conference £72.00
3935 KALC Training: Cllr Mrs Susan Newsam Dynamic Cllr £72.00
3936 AVB Farnfield Reimburse refreshments at NDP Meeting 06 Oct £82.50
3937 AVB Farnfield Reimburse sandwiches at NDP Meeting 06 Oct £182.50
3938 PCC Goudhurst Hire St Mary’s Church for NDP Meeting 06 Oct £46.80
3939 Hurstway Construction Balcombes Hill toilets essential maintenance £1,740.33
3940 Goudhurst Parish Hall NDP Meetings x 2 Jessel Room Oct £28.00
DDR E-On Plain light and K’down phone kiosk energy £15.65
DDR BT Account VP85597370 CCTV Broadband £170.64
DDR Veolia Environmental Services Burial Grounds bin September 16 £140.40
212/16 Receipts in September 2016
TWBC Precept 2nd half 2016/17£42,350
213/16 Bank reconciliation. Resolved to accept the Clerk’s explanation of the reconciliation of accounts to the end of August 2016 and noted that Council’s cash book balance was:
Nat West Current a/c£2,735.89
Nat West Business Reserve£44,334.57
CCLA Public Sector Deposit Fund£35,074.82
It was noted that Council had transferred £15,000 from CCLA to the Business Reserve a/c on 12 Sep 2016
214/16 Precepts. The Clerk had cascaded figures from TWBC Director of Finance showing comparative figures on the precepts of Town and Parish Councils across the Borough. In addition he passed on the information that the government is proposing to cap the Council Tax increases of parish and town councils for the first time from 2017/18 precepts. The important wording is;
“that referendum principles are introduced for town and parish councils whose Band D precept is higher than that of the lowest charging district council for 2016/17 (£75.46), and which have a total precept for 2016/17 of at least £500,000, while taking account of transfers of responsibilities, and that consideration is given to the extension of referendums to all local precepting authorities.”
It was agreed that the Clerk will write to Rt Hon Greg Clark MP to protest these proposals particularly the part relating to the extensions of referenda.
NEXT PARISH COUNCIL MEETING
215/16 14 November 2016. Parish Council Open Meeting in Goudhurst Parish Hall at 7.45 for 8.00 pm
ITEMS FOR INFORMATION
216/16 – Letter from CAB Tunbridge Wells thanking Council for the grant of £350.00
- Letter from Kilndown Quarry Centre thanking Council for the grant of £250.00
- Letter from Kilndown Village Hall thanking Council for the grant of £500.00 towards maintenance costs.
The Meeting closed at 9.10 pm
Anthony Farnfield, Clerk
These Minutes are subject to approval at the next meeting of Council