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Goudhurst, Kent. A Wealden hill village

Council News July

GOUDHURST PARISH COUNCIL
Local Government for Goudhurst, Kilndown and Curtisden Green

MINUTES OF A MEETING OF GOUDHURST PARISH COUNCILat The Jessel Room, Goudhurst Parish Hall on Monday 11 July 2016 at 7.30 pm 

PRESENT:  Councillors Anthony Harris (Chairman), Mrs Carol Ash, Mrs Angela Broom, David Boniface, Alan Foster, Sean Gilder, Phil Kirkby, Tom Malt, Barry Noakes and Stephen Wickham.

1 Member of the public until after the Questions from the Public item..

APOLOGIES FOR ABSENCE

095/16 were accepted from Cllr Guy Sutton (overseas).  Also County Cllr Alex King.

DISCLOSURES OF INTEREST

096/16 The Chairman reminded Members of their responsibility for any Declarations of Interest on Agenda items for this meeting and any changes to their Register of Interest Declarations.

MINUTES OF THE LAST MEETING

097/16 It was resolved that the Minutes of the meeting held on 13 June 2016, copies of which had been previously distributed to Members, be signed by the Chairman as a correct record.

QUESTIONS FROM THE PRESS AND THE PUBLIC

098/16 Mrs Stafford, referring to the Minutes of the Parish Council Highways & Footpaths Committee of 28 June 2016, pointed out that the Bedgebury Residents Association had not proposed that a footpath or a footway be established on Forestry Commission land along B2079 Lady Oak Lane,  It was only a suggestion put forward by a Parish Councillor who had attended a Bedgebury Residents Association meeting.  Council will await to hear further from the Bedgebury Residents Association.

099/16 Mrs Stafford asked when the  numerous potholes on B2079 Balcombes Hill between the car park and junction with A262 and in West Road near the War Memorial will be repaired.  Council indicated that the matter had been reported to Kent Highways on several occasions and the Clerk had spoken to Kent Highways’ Area Manager about the issue.

REPORTS FROM COUNTY AND BOROUGH COUNCILLORS

100/16 No significant matters were reported.

AMENITIES COMMITTEE

The Chairman of the Amenities Committee presented a written report to update Council

101/16 Balcombes Hill Toilet Block.  It was noted that there has been petty vandalism to the property and some incidents of indecent behaviour.  PCSO Dave Jenkins is aware.  Amenities Committee is considering the installation of a CCTV camera in the area.  The Clerk will check with Council’s insurers to ensure that, should a CCTV camera be installed, our insurance coverage is not compromised.

102/16 Goudhurst Pond De-silting project.  Following Minutes 069/16.   It was resolved to appoint ACS of Sittingbourne at a cost of £17,850 to carry out the specified contract.  This covers the removal of up to 600 tons of silt that will be spread on farmland locally rather than being sent to land-fill.  It does not include the removal and replacement of the fish, or any work on the south bank of the pond, or any work relating to the aeration fountain.  Council awaits news of possible financial assistance from Kent Highways.

103/16 Chequer Field.  Following Minute 067/16. It was resolved to consult our legal advisers further so as to try to reach an agreed solution with TWBC on two outstanding matters.  1. The transfer of the title from TWBC to the Parish Council and  2. The poor drainage at the south end of the pitch.

104/16 Kilndown Quarry Pond.  It was resolved to approve expenditure of £950.00 on approximately 75 metres of dense along Church Road, Kilndown and by the Quarry Centre.  The hedge needs a reduction in height with dead foliage being cleared out and replacement fencing installed in the gaps.  Some tree work is also needed.  This project will improve the views across the pond from both sides.  This is Parish Council owned land.

HIGHWAYS & FOOTPATHS COMMITTEE

The Chairman of the Highways & Footpaths Committee reported:

105/16 Walkers are Welcome.   It was resolved to join this nationwide organisation at a cost of up to £60 per annum.  It would form part of the Goudhurst offer to tourists which would appear on the Walkers are Welcome website.

106/16 A262 Station Road.  It was resolved to accept a proposal that the grass footway along the south side of Station Road westwards from Ranters Lane be extended further to the west ‘behind the roadside verge markers’ to the junction with Bluecoats Lane.  The relevant strip of land would be cleared by Parish Council volunteers but permission will be needed from Kent Highways. The Clerk will liaise with Highways on this.

107/16 B2079 Bedgebury Road and Lady Oak Lane – Speed Limits.  The legal side of the application to reduce the speed limits from 50 mph to 40 and 40 mph to 30 has been approved.  It was noted that the new signs will be installed by Kent Highways on 22 August 2016.

108/16 B2079 Bedgebury Road and Lady Oak Lane – Horses road signs.  It was resolved to support a proposal from the Bedgebury Residents Association that standard ‘Horses’ signs should be introduced at appropriate points mainly along Lady Oak Lane.  The Clerk will raise this matter with Kent Highways.

109/16 Automatic Traffic Count.  Council Minute 080/16.  This was carried out on A262 Cranbrook Road between Beaman Close and the Weald Service Station from 21 to 28 June.  This was the same week that a similar survey was carried out in 2009 and should produce some useful comparative data.

110/16 Speed Indicator Device (SID).  Council awaits advice from Kent Highways on where the roadside poles, from which the portable SID will work, should be established.

111/16 Bethany School – Traffic CalmingNoted that Andrew Boyle Associates Ltd, consultants to Bethany School, had written to Council in early July 2016 with details of a traffic calming scheme at Curtisden Green.  The letter is with Chairman Highways & Footpaths Committee for comment.

PARISH COMMUNITY CENTRE

112/16 Re-use of the Old Telephone Exchange Building proposal.  Following Minute 385/12.   The Goudhurst Parish Hall Committee met on 15 July 2013 and this is an extract from the Minutes of that meeting:

“The Committee’s view was that if GPC wanted to proceed it should propose a way the Parish Hall could help without prejudicing the Hall’s financial viability. GPC should be advised that the Committee was in favour, in principal, of the outline plan if the Goudhurst Amateur Dramatic Society (GADS) and their needs were satisfied.”

113/16 Subsequent developments.  The Chairman, noting that this Minute was more than 3 years old, reported that he and the Clerk recently had a casual meeting with the Chairman of GADS.  Discussions included the possibility of the removal of the old container on the south west boundary of the Parish Hall land.  In principle GADS welcomed the possibility of being offered better storage space; they recognise that their costumes are not stored in as good conditions as they would like.

The Goudhurst & Kilndown Local History Society had also, informally, welcomed the possibility of being offered space in redeveloped old Exchange Building for archive storage and possibly somewhere to exhibit historical items of interest.

114/16 It was noted that an informal approach to a designer has revealed that it would probably be cheaper to demolish the old building and replace it with a structure on two floors on a slightly larger footprint.  That would increase the available space by over 100% and create space for both increased storage for GADS and a Parish Council office.  Furthermore it would be relatively easy to create a physical link between the proposed replacement building and the Parish Hall.

115/16 It was noted that a meeting on-site with a building designer and TWBC Planning Officers is been arranged to obtain guidance on what the Planners might or might not agree relating to the proposed project.  Whilst it was too early to make any decisions, the first draft a a proposed floor plan was considered for information.

116/16 It was resolved that expenditure of up to £1,500 be approved to establish a business agreement with the designer so that more detailed plans can be drawn up for consideration by the interested parties.  This figure can include any costs recharged to the Council by TWBC Planning Dept for the 16 August 2016 site meeting.  It was noted that there is a budget provision of £2,500 in 2016/17 for this project.

POLICY and STAFFING COMMITTEE

117/17 It was resolved to accept the National Joint Council for Local Government Services agreement reference E02-16 of May 2016 on pay scales.  Effective from 01 April 2016 the annual pay of an employee on a full time contract at scale point SCP35 would increase by 1% to £30,480. From 01 April that scale point would increase by a further 1% to £30,785 per annum.

POLICE & NEIGHBOURHOOD WATCH

The Chairman of the Police & Neighbourhood Watch reported:

118/16 CCTV.  Minute 083/16. It was noted that the Clerk is now to map the areas to be covered by a new CCTV system so that Sunstone can respond with costed proposals.

PLANNING COMMITTEE   

It was resolved to note the following Decisions from TWBC and agree the Representations:

119/16 DECISIONS

16/504413 Woodfield House Jarvis Lane Goudhurst

Minor material amendment to application 14/506288 for demolition of existing single storey side extension; construction of a new two storey rear extension, conversion of the loft, elevation enhancements and construction of a garden store to the back of the existing garage with amendment to the utility and cellar.

Approved

16/503802 10 Lurkins Rise Goudhurst

Demolition of existing garage and erection of annexe accommodation.

Application refused

16/503750 East Winchet Stables Winchet Hill Curtisden Green

Proposed single storey rear extension

Approved

16/503433 Spring Wood Lodge Bedgebury Road Goudhurst

Extension to existing ground floor with first floor extension above. Addition of a roof light to existing rear elevation and erection of a single storey rear extension

Approved

16/502899 Tattlebury Cranbrook Road Goudhurst

Oak conservatory at rear

Permitted

120/16 APPLICATIONS considered by the Parish Council Planning Committee in June 2016:

16/503315 Brandfold Barn Cottage North Road Goudhurst

Erection of a timber framed carriage house

Recommend approval

The site is well screened from public view by the high hedge and the level is considerably below the road.   The proposed building, which is of appropriate rural form, will therefore have little impact on the locality or the AONB

16/504116 Crowbourne Grange Station Road Goudhurst

Remodelling of existing southern extension to create a two storey gable addition. Replacement windows throughout the dwelling

Recommend refusal

This converted American oast house already has substantial extensions on either end, which were carried out as part of the original conversion to a dwelling.   This proposal will further detract from the original simple form of the oast.

16/504212 Bank House High Street Goudhurst

Single storey rear extension and associated works

Recommend approval

The proposed extension will be attached to a relatively new part of the listed building and will have minimal impact on the building, its setting or the Conservation Area.   Subject to the views of the conservation officer, Goudhurst Parish Council is content that the application is approved.

16504213 Bank House High Street Goudhurst

Listed Building Consent for a single storey rear extension and associated works

Recommend approval

The proposed extension will be attached to a relatively new part of the listed building and will have minimal impact on the building, its setting or the Conservation Area.   Subject to the views of the conservation officer, Goudhurst Parish Council is content that the application is approved.

16/504291 Chicks Farm Chicks Lane Kilndown

Construction of an outdoor tennis court for domestic use

Recommend approval

This scheme would appear to overcome the objections, raised by officers and the planning inspector, to the earlier proposal.   Goudhurst Parish Council would tend to concur with the officer suggestion that further screening to the south of the tennis court should be considered.

16/504413 Woodfield House Jarvis Lane Goudhurst

Minor Material Amendment to application 14/506288/FUL for demolition of existing single storey side extension; construction of a new two storey rear extension, conversion of the loft, elevation enhancements and construction of a garden store to back of existing garage – with amendment to utility and cellar.

Recommend approval

This is a small amendment which being at the rear of the house will not be visible from public viewpoints.

16/502952 Long View North Road Goudhurst

Demolition of existing dwelling and erection of a replacement dwelling with attached garage accommodation.  Associated hard and soft landscaping improvements.

Plans do not reveal internal details of the existing dwelling, but Goudhurst Parish Council believes it is a bungalow.  The proposed replacement, whilst having a similar footprint, is on 3 floors, although it appears that one is a semi basement.  Para 80, 4th bullet point of the NPPF deals with new build in the Green Belt as opposed to the AONB, but says inter alia (4th bullet point) that replacement buildings should not be materially larger that what they are replacing.  It seems logical that this guidance should apply in the AONB as well.

Recommend refusal.

16/503474 Combwell Farm Bedgebury Road Goudhurst

Revised details:  Construction of a single storey agricultural workers dwelling and associated car parking at Combwell Farm Goudhurst.

This appears to be a minor alteration to the access/parking arrangements.

Recommend approval.

16/504857 Three Chimneys Farm Bungalow Bedgebury Road Goudhurst

Extension to existing oak framed garage to provide secure storage for garden equipment and logs

This proposal will have a very limited impact on the locality or the AONB.

Recommend approval

16/504943 Bedgebury Pinetum Forestry Authority Park Lane Goudhurst

Erection of a kiosk to serve the adventure area

A modest rural structure, which, as the agent explains, is compliant with policy.

Recommend approval

16/505144 Five Ash Down Garage London Road Flimwell

Propose valeting building

There is no mention in the application of the materials to be used in construction of this building in the AONB.

Recommend refusal.

NEIGHBOURHOOD DEVELOPMENT PLAN (NDP)

The Chairman reported:

121/16 Preparation for a Public Meeting. Following Minute 087/16.   It was noted that a ‘Preparation for a Parish Meeting’ meeting had been held on 05 July 2016.  It consisted of Cllrs Antony Harris (Interim Chairman), Mrs Carol Ash, Mrs Linda Hall, Barry Noakes and Stephen Wickham. Also Borough Cllr Mrs Linda Hall, Mr Ed Bates and Mr Jim Boot, a Community Planner.  It was agreed by Council that this group should form the Steering Committee until such time as the Neighbourhood Development Plan (NDP) group is formed.

It was noted that the drawing up of the Plan will be a community grass roots exercise rather than a top down one.  The Parish Council, whilst being the responsible body, will have minimal input although perhaps two Councillors will be appointed to the group.  The Parish Council will provide support services e.g. finance and certain administrative roles.

It was resolved that Cllr Mrs Linda Hall will be the Chairman of the Goudhurst Neighbourhood Development Plan project.  Cllr Mrs Hall lives in Goudhurst Parish and represents Benenden and Cranbrook and Sissinghurst Parish Councils on Tunbridge Wells Borough Council.  She has long experience on Planning matters.

It was noted that Cllr Mrs Hall has good contacts at Headcorn Parish Council who have completed their NDP and she expects to be able to borrow some of their consultations as a guide for Goudhurst.

122/16 Parish Meeting to launch the NDP.    This is likely to be in early September when most local residents  are back from summer holidays.  The Standing Committee will decide on the exact date,

It was agreed that Mrs Barbara Stafford be invited to organise the distribution to all households in the Parish the invitation to attend this important meeting.

Jim Boot has a good formula for running such meetings.

After the first meeting at which we aim to identify volunteers, a follow up workshop should be held within 3 to 4 weeks to form groups and set the various tasks.

It was noted that Council should obtain approval from this Parish Meeting to go ahead with the NDP.

123/16 Registering Goudhurst Parish Council’s intention to prepare the NDP.  The Clerk will arrange this with TWBC.

ELECTORAL VACANCY

124/16 Vacancy on Council.  The Clerk reported that on 19 June 2016 Mrs Georgia Read-Cutting submitted to the Clerk her resignation as a Kilndown Parish Ward Councillor.  With the approval of the Returning Officer, the Clerk advertised the vacancy by a Notice on the Council’s notice boards from 20 June to 08 July. On 11 July the Returning Officer had confirmed that there had been no petition for an election during the period the vacancy had been advertised.  Council may now proceed to co-opt a replacement Member and Councillors were asked to submit the names of any likely candidates to the Clerk.

TRAINING

125/16 Members noted that on 09 June 2016 the Clerk had attended a Health and Safety in the Workplace course organised by KALC and had qualified at Level 2.

ACCOUNTS 

126/16 It was resolved unanimously that the following payments be made:

3847 AVB Farnfield June 16 pay and expenses £2,365.65

3848HM Revenue & CustomsClerk PAYE & NI June 16£841.26

3849 Groundscare & General Services St Mary’s grounds maint contract June 16 £1,204.80

3850 Capel Groundcare Chequer Field etc grounds maint contract June 16 £865.27

3851 John Fermor Landscapes Christ Church Churchyard lower area June 16 £220.00

3852 Pearsons Landscapes The Plain maint Jun 16 Inv 378 £103.20

3853 Tenterden Twilight Cleaning Balcombes Hill public toilets contract Jun 16 £628.88

3854 Paul & Eileen Landon War Memorial garden maint Jun 16 £15.00

3855 Goudhurst Parish Hall Meeting Rooms costs Apr – Sep 16 £375.00

3856 Alan Foster Toilet block minor purchase £17.27

3857 Flagpole Express Replacement flagpole and flag £724.52

3858 Kent Assoc Local Councils Membership 2016-17 £1,018.66

3859 K G Plumbing Chequer Field Pavilion maint £40.00

3860 National Assoc Local Councils Local Council Review subscription £17.00

3861 Tate Fencing St Mary’s Gates replacement – part payment £1,167.22

3862 P F Cusack (EJR Bates) Road Sign £62.40

3863 Barge Group Glebe Field mowing £324.00

3864 HP Inc UK  (Reimburse Clerk) Replacement printer £251.99

3865  Communicorp Clerks & Councils Direct subscription £12.00

3866 Viking Stationery £77.92

3867 Iden Signs History Board panel £102.00

DDR BT Inv VP 8559 7370 CCTV camera to Parish Hall £172.56

DDR South East Water Chequer Field pavilion water Dec 15 – Jun 16 £127.45

DDR Veolia Environmental Services Burial Grounds bin May 16 £140.40

DDR Information Commissioner Annual registration Data Protection Act £35.00

DDR Eon Plain light and Kilndown phone kiosk £13.32

127/16 Receipts in June 2016

Burial Board£150.00

NatWest interest£1.02

CCLA interest£19.19

128/16  Bank reconciliationResolved to accept the Clerk’s explanation of the reconciliation of accounts to the end of June 2016 and noted that Council’s cash book balance was:

Nat West Current a/c£1,303.79

Nat West Deposit£20,983.59

CCLA Public Sector Deposit Fund£50,040.13

£72,327.51

129/16 Statement of receipts and payments against budget for April to June 2016.   Members noted

that there are no significant unexplained variations from Budget.

ITEMS FOR INFORMATION

130/16 CAB Tunbridge Wells.  Noted that they will have a stall on The Plain on Saturday 25 June from 9.30 am to 11.330 am with the objective of raising their profile locally.

NEXT PARISH COUNCIL MEETING

131/16 15 August 2016.   Parish Council at the Quarry Centre, Kilndown at 7.30 pm

The Meeting closed at  9.30 pm

These Minutes are subject to approval at the next meeting of Council

Clerk to the Parish Council

Anthony Farnfield MBE

copyright © 2015 Goudhurst Parish Council