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Goudhurst, Kent. A Wealden hill village

COMMITTEES and RESPONSIBILITIES

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GOUDHURST PARISH COUNCIL

Standing Orders

COMMITTEES and RESPONSIBILITIES from 14 December 2015

CHAIRMAN:  Cllr Antony Harris                           VICE-CHAIRMAN:  Cllr Phil Kirkby  

AMENITIES COMMITTEE                                                                                        
Chairman:   Cllr Wickham             Cllrs Boniface, Mrs Broom, Foster, Kirkby, and Mrs Read-Cutting

BUSINESS and COMMUNICATIONS COMMITTEE                                
Chairman:   Cllr Guy Sutton           Cllrs Harris
Advisers:  Messrs Mitchell, Bushrod, Rolington and Mrs Susie Mitchell

BURIAL BOARD                                                                                                      
Chairman:  Cllr Antony Harris       Cllrs Gilder, Noakes and Sutton   
Advisers:  The Vicar of the United Benefice and Mr David Nichol

GLEBE FIELD COMMITTEE
Chairman:  Cllr Antony Harris       Cllrs Boniface and Wickham.   Adviser:  Mr Tom Crookall           

HIGHWAYS & FOOTPATHS with PUBLIC TRANSPORT                     
Chairman:  Cllr David Boniface      Cllrs Foster, Gilder, Kirkby, Sutton, and Mrs Broom  

HOUSING                                                                                                     
Chairman:  Cllr Stephen Wickham Cllrs Boniface   

PARISH COUNCIL OFFICE COMMITTEE                                               
Cllrs Harris, Kirkby and Wickham

POLICE & NEIGHBOURHOOD WATCH
Chairman:   Cllr Phil Kirkby          Cllr Gilder.   Adviser:  Mr Peter Rolington

PLANNING                                                                                                   
Chairman:  Cllr Barry Noakes        Cllrs Foster, Gilder, Harris, Mrs Read-Cutting and Sutton  

POLICY AND STAFFING                                                                            
Chairman:  Cllr Antony Harris       Cllrs Boniface, Kirkby, Noakes, Wickham   

YOUTH                                                                                                         
Chairman:  Cllr Philip Kirkby        Cllrs Gilder, and Mrs Read-Cutting

General Reserve for all Committees:

The Chairman and Vice Chairman of the Parish Council are ex-officio on all Committees.   
Except for Planning Committee (Standing Order 47 (2)), all Committee resolutions are subject to approval at Council.

The Quorum for all Parish Council Committee meetings is 3 Councillors.  Advisers do not have voting rights.

OTHER COMMITTEES & APPOINTMENTS

GOUDHURST PARISH HALL COMMITTEE             Cllrs Foster and Kirkby  
HOP PICKERS LINE REPRESENTATIVE                 Cllrs Boniface
KILNDOWN RECREATION HALL TRUST               Cllrs Mrs Read-Cutting and Sutton
KILNDOWN MILLENNIUM GREEN TRUST            Cllrs Mrs Read-Cutting and Sutton
KILNDOWN QUARRY CENTRE                               Cllrs Mrs Read-Cutting and Sutton
KALC AREA COMMITTEE                                       Cllrs Harris and Kirkby
DOROTHY BATHURST’S CHARITY                        Cllr Noakes and Mr Richard Bushrod
GOUDHURST EDUCATION FOUNDATION             Cllr Noakes
PARISH HON TREE WARDEN                                  Mr David Edwards
PARISH HON POND WARDENS                                Cllr Mrs Broom and Mr Ed Bates
CHURCH ROOM PLAY AREA COMMITTEE           Cllr Kirkby
CLERK TO THE PARISH COUNCIL                          Mr Anthony Farnfield MBE
        
COMMITTEE RESPONSIBILITIES

AMENITIES COMMITTEE
Meets every 2 months or as required.
Maintains public areas (the Plain & Pond etc), play areas owned by the Parish Council (GPC),  village signs, notice boards, bus shelters, litter clear up campaigns and dog fouling, Christmas lights, public benches (not in the Burial Grounds), and trees.  Monitors rural initiative schemes e.g. High Weald Project.  Monitors Licensing matters.  Responsible for the Tree Warden’s and the Pond Wardens’ activities.  Responsible for the maintenance of the Goudhurst War Memorial and garden and the water trough at The Plain.  Has responsibility for the Chequer Field, Glebe Fields and Lurkins Rise Recreation Area grounds maintenance and legal issues.  Has responsibility for the running of the Balcombes Hill car park and the Public Lavatories. 
Note: the Goudhurst Beacon is on St Mary’s PCC land.

BUSINESS AND COMMUNICATIONS COMMITTEE
Meets as Required
In liaison with local Business and Business groups, e.g. The Golden Thread, identifies and then provides support for issues which the Parish Council consider appropriate.  Promotes the Broadband Improvement project across the Parish and negotiates as required with Kent County Council and the suppliers of Broadband services.

BURIAL BOARD
Meets at least 3 times annually.
Reviews and implements Goudhurst Burial Board Regulations, including fees and charges.  Issues Exclusive Right of Burial Certificates, allocates burial plots and ashes plots, deals with permission for monuments, the collection of fees and charges, the processing of certificates for burials and the maintenance of official burial records.  Liaises with Funeral Directors, gravediggers and bereaved families as required.  Ensures that St Mary’s Churchyard, Goudhurst cemetery and burial grounds, and Christ Church Churchyard, Kilndown are maintained in good order.  The day to day administration of the Burial Board business is carried out by the Clerk.

GLEBE FIELD COMMITTEE
Meets as required.
Council Minute 448/10.  Formed to negotiate the purchase or a long lease of the Glebe Fields with the owners of the Glebe Field, the Diocese of Canterbury, following instructions from Council. 

HIGHWAYS AND FOOTPATHS COMMITTEE with PUBLIC TRANSPORT
Meets every 2 months or as required.
a.  To monitor, maintain and improve where possible and appropriately in collaboration of the relevant authorities:
i.      Walking routes [ie PROW footpaths and footways alongside roads]
ii.     Traffic flow and traffic calming on public highways
iii.    Access on foot in and around Goudhurst
iv.    Interactions between pedestrians and vehicles (crossings, footways, parking, etc)
v.     HGV traffic issues
vi.    Public transport – bus services
vii.   Cycling
b.   To establish and take account of residents views on Highways and Footpaths matters.
c.   To develop relationships with KCC and TWBC officers and members.

HOUSING COMMITTEE
Meets as necessary.
Monitors the administration of the Section 106 agreement between Tunbridge Wells Borough Council, Goudhurst Parish Council and the relevant Housing Associations relating to the allocation of affordable housing in the Parish.  Monitors Housing Needs Surveys and Affordable Housing schemes in the Parish.

PARISH COUNCIL OFFICE COMMITTEE
Meets as necessary
Plans the establishment of a Parish Council Office near to central Goudhurst taking  guidance from Council.

PLANNING COMMITTEE
Meets twice monthly or as required.
Considers all planning applications received from Planning Authorities and makes recommendations and representations.  Standing Order 47 also refers. Represents Council at TWBC Planning Committee and Appeal Hearings as required.  

POLICE & NEIGHBOURHOOD WATCH
Meets as required and at least once annually.
Establishes and maintains good relations with Kent Police.  Also the Police Community Liaison Officer and the KCC Community Warden allocated to cover Goudhurst Parish.  Encourages participation in local  Neighbourhood Watch activities.  Advises Council on CCTV performance in the Parish.  Brings forward recommendations for replacement equipment and possible expansion of CCTV coverage in key areas.

POLICY AND STAFFING COMMITTEE
Meets at least annually.
Prepares an annual budget to determine the Precept for approval by Council.  Annually reviews Council’s Standing Orders, Finance Regulations, insurance cover, banking arrangements, and the Clerk’s remuneration, employment conditions and job description.  Supervises the appointment of the Clerk to the Council. Hears internal complaints and complaints received from or against staff and prepares recommendations for the consideration of Council.  Appoints members of an Appeal Committee as required. 

YOUTH COMMITTEE
Meets as necessary (but usually at least three times annually).
Assists local organisations by supporting the organisation and promotion of recreational projects to occupy and inspire young people in the Parish.  Has responsibility for relations with and the activities of Goudhurst United FC and Goudhurst & Kilndown CE Primary School in their use of the Chequer Field facilities, including the pavilion.  Has responsibility for Youth activities (Family Fun days etc) on the Glebe Field as well as projects such as the proposed youth shelter on the Glebe Field.  Liaises with the organisers of the Goudhurst Fete on the Glebe Field.  Responsible for activities on the Lurkins Rise Recreational Area.

Goudhurst Parish Council, The South Oast at Smugley Farm, Bedgebury Road, Goudhurst, CRANBROOK Kent  TN17 2QU   01580 212552